Logistics Assistant - Abuja at Medecins Du Monde

Duration: 1.5 MONTHS

MAIN RESPONSIBILITIES 

Under the supervision of the Deputy Logistics Coordinator, the Logistics Assistant will be responsible for the following activities:

• Realize purchasing at the better prices and qualities
• Organize and manage staff movement in coordination
• Maintenance of Guesthouse / Office / Warehouse 

TASKS DESCRIPTION:

  Purchasing         

• Realize local purchasing of goods for the mission, upon instruction of the Logistician and according to the MdM Purchasing procedures
• Purchase goods ensuring the optimum price/quality ratio on the market
• Collecting quotations and checking prices for purchase of goods and services
• Ensure that the suppliers fill in all receipts/invoices for local purchases correctly
• Upon request by the Logistic managers carries out a market survey
• Ensure the delivery of all purchased items to the requester, collects the proof of delivery
• Responsible of a weekly allowance: ask the advance to the admin and justify them before the end of the weekend the end of the month following MDM procedures (preforms, invoices, purchases files, contracts…).
• Do not accept money, loans, credits, gifts, entertainment or commissions from past, present or future suppliers.

 Stock Management

• Check, record and put away goods received, under the supervision of the Logistician manager
• Regularly check inventory levels (physical counts).
• When an order is received: Check the number of packages, check packaging and content and inform the log-admin of any problems (missing or damaged goods, etc.). 
• After receipt, puts the goods away following instructions of the log manager
• After receipt, immediately update the stock cards, recording the reference number of the receipt document, and put the goods away.
• Ensure that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
• Prepare and share the monthly stock follow report.

Vehicles:

• Responsible for the maintenance of the cars be sure that the drivers realize daily/weekly maintenance and give feedback to the referent of maintenance needs
• Supervise activities of driver for filling the logbook and explain them if there are some mistakes
• Fill the vehicle monthly follow-up document
• Organise movements of car following movements planned and affected the drivers to the movements

Guest House and Office management:

• Responsible for the maintenance of the equipment in the whole office & GH
• Follow up the repairs when needed: contact the repairers and buy material needed
• Day-to-day management of guest house needs

Energy-power

• City power follow up
• Generators follow up maintenance, services, refilling
• Prepare and share monthly follow up fuel report

OTHERS:

• Establish good relationship with the different departments to have a smooth implementation of MdM project.
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services.
• Inform immediately the security focal point in case of any security problem.
• Perform other duties on request of the logistics managers and coordination team

IT:

• Excellent knowledge of Microsoft office (word, excel, PowerPoint...)

Language:      

• English is mandatory (oral and written).
• Knowledge of any other local language is an asset Hausa, Kanuri…

Soft Skills:

• Sense of organization, prioritization, and analysis 
• Ability to take initiative, work independently and foster a collaborative environment.
• Committed to gender equality, protection, safeguarding and PSEA.
• Demonstrate emotional intelligence (e.g., empathy, active listening, promoting respectful communication).
• Reactivity, anticipation, and adaptability.
• Problem solving oriented

IMPORTANT NOTICE

• Only successful applicants will be called for the next steps and are obligated to disclose any information about family member(s) currently in the employment with MDM-France in any location. 
• No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the MDM recruitment process.
• MDM reserves the right to refuse hiring a candidate having benefitted from any such acts. All illicit demands may be pursued through the judicial system.
• MDM is an equal opportunity employer and encourages any Nigerian citizen to apply irrespective of race, gender, religion, creed, political affiliation.
• Dual Employment is considered gross misconduct and hence not acceptable.
• MDM reserves the right to cancel any step or whole of the recruitment process at any stage.
• MDM France takes this opportunity to thank all potential candidates for their application.
• Candidates are required to submit references upon application.
• This position is not relocatable.
• Shortlisting and interviews will take place on a rolling basis and applications process will close if a suitable candidate is found prior to the advertised close date.

DISCLAIMER: Please note that MdM does not engage in or accept bribes in exchange for job opportunities. Any attempts to offer or accept bribes will result in immediate disqualification from the recruitment process."

Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.