Logistics Administrator at Logistics Haven International Limited

Description 
Order Processing and Documentation:

• Receive and process transportation orders from clients.
• Prepare and maintain accurate shipping documents, including invoices, bills of lading, and delivery receipts.

Route Planning and Optimization:

• Assist in planning and optimizing transportation routes to maximize efficiency and minimize costs.
• Coordinate with drivers and dispatchers to ensure timely deliveries.

Fleet Management:

• Maintain records of the company's fleet, including vehicle inspection reports, maintenance schedules, and registration documents.
• Monitor vehicle fuel consumption, mileage, and maintenance expenses.

Inventory Management:

• Keep track of inventory levels and assist in maintaining optimal stock levels to meet customer demands.
• Coordinate with warehouse personnel to ensure timely loading and unloading of goods.

Customer Service:

• Communicate with clients to provide updates on shipment status, address inquiries, and resolve any issues or complaints.
• Liaise with suppliers, carriers, and other stakeholders to ensure seamless operations.

Compliance and Regulation:

• Stay updated on industry regulations and compliance requirements related to transportation and logistics.
• Ensure that all shipments adhere to legal and safety standards.

Data Entry and Reporting:

• Input and maintain accurate records of shipments, including details like product descriptions, quantities, and delivery addresses.
• Generate reports for management, tracking key performance indicators (KPIs) such as on-time delivery rates and cost metrics.

Problem Solving:

• Handle unexpected situations such as delays, disruptions, or damaged goods, and work towards finding solutions.
• Collaborate with other departments to resolve logistical issues.

Technology Utilization:

• Use logistics software and tools to track shipments, monitor vehicle locations, and generate reports.
• Familiarity with transportation management systems (TMS) and other relevant software is often required.

Documentation and Record Keeping:

• Maintain organized and up-to-date records of all logistics-related activities, including contracts, invoices, and receipts.

Cost Control and Budgeting:

• Assist in monitoring and controlling logistics-related expenses to ensure operations stay within budget.
• Identify opportunities for cost-saving measures, such as optimizing routes or negotiating better rates with carriers.

Continuous Improvement:

• Identify areas for process improvement and efficiency gains within the logistics operations.
• Propose and implement changes to enhance overall performance.

Safety and Risk Management:

• Promote and enforce safety protocols to minimize accidents and injuries in transportation operations.
• Implement risk management strategies to mitigate potential issues.

Requirements

• Interested candidates should possess a Bachelor's Degree in relevant fields with 3 - 4 years work experience.