Liaison and Reporting Assistant at International Organization for Migration - IOM

CFCV No.: SVN2022.06
Location: Maiduguri, Borno
IOM Classification: G5
Estimated Start Date: As soon as possible
Organizational Unit: Programme Support Unit (PSU)
Type of Appointment: Special Short Term (SST) 6 Months with possibility of extension

Context

• The IOM mission in Nigeria provides humanitarian support to vulnerable populations throughout the country; displaced persons, refugees/migrants and to communities in need of support. With offices in Abuja, Lagos, Maiduguri, Benin City and Yola, IOM engages with a variety of partners, authorities, and stakeholders in order to meet mission goals.
• Working under the overall supervision of the Head of Sub Office and the direct supervision of the Programme Support Coordinator, Maiduguri, the Liaison and Reporting Assistant is responsible for the following functions:

Core Functions / Responsibilities

• In coordination with IOM Nigeria Abuja Protocol Unit, maintain regular communication with relevant authorities and stakeholders. Share feedback from meetings with IOM Senior Management and centralize meeting notes, circulars and relevant documentation appropriately.
• Communicate the requests and requirements from authorities in Maiduguri to the relevant IOM counterparts.
• Suggest and support follow up meetings/engagement with appropriate authorities, senior management and technical colleagues where necessary.
• Serve as the Liaison Unit focal point for knowledge management; ensuring that original and copies of official documents are appropriately drafted, disseminated (referencing and tracking) and shared on common IOM Nigeria mission platforms.
• In coordination with the Programme Support Unit and senior management, attend and notate relevant meetings, ensuring that draft notes are appropriately disseminated and stored.
• Support the Programme Support Unit with donor reports, PRIMA tasks, and public information tasks.
• Verify all external communication follows mission standards for both protocols and style.
• Work closely with the Programme Support and Resource Management Units to maintain harmonization of messaging on external documents, media/press releases and correspondence with authorities.
• Support administrative, programmatic and operational units on tasks requiring clearance or coordination with authorities. Maintain open communication with IOM teams to avoid contradictory messaging and to promote and monitor adherence to new regulations and protocols.
• Work with IOM Maiduguri colleagues to provide weekly input into IOM Nigeria’s internal situation reports to share unit priorities, challenges and to highlight issues requiring immediate action.
• Update and maintain the Liaison Unit action matrix and share weekly to follow up with relevant IOM team members.
• Serve as interpreter for Head of Sub-Office and senior management when necessary or for sensitive meetings with authorities.
• Undertake duty travel to IOM sub offices and field operations as necessary.
• Perform any other tasks as required.

Required Qualifications and Experience

• University Degree in Business Law, Political Science, Translation, English Literature, or a related field from an accredited academic institution with 3 years of relevant experience or High School Diploma in the above fields with five years of relevant working experience with specific focus on liaising with governments and other related areas, preferably within the United Nations or International Humanitarian Organizations.

Skills:

• Ability to work under time constraints and deadlines in challenging settings.
• Ability to work in multicultural and multi-ethnic environments.
• Analytical, communication, interpersonal and advocacy skills.

Languages:

• Fluency in English and working knowledge the local language.

Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Core Competencies - behavioural indicators level 1:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This is a national position and only candidates residing in the country of the duty station within commuting distance will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment.