Junior Finance Operations Manager at Koolboks

Key Responsibilities:

Process Improvement and Compliance

• Support efforts to improve financial processes, including AP and AR systems.
• Develop and adhere to policies and procedures aligned with IFRS standards.
• Assist in compliance with accounting practices and organizational guidelines
• Accounting software integration
• Internalization of account processes

Accounting and Payroll Coordination:

• Act as the primary liaison for outsourced accounting and payroll firms.
• Ensure accurate and timely submission of financial data for management accounts and payroll.
• Coordinate variable payroll elements with accounting and payroll services.

Accounts Payable and Receivable Management:

• Process invoices, manage disbursements, and ensure accurate payment schedules.
• Monitor and maintain AR aging reports, addressing delayed or non-payments.
• Reconcile accounts and ensure the timely issuance of customer invoices.

Financial Reporting, Analysis, and Budgeting:

• Assist in preparing detailed financial reports for internal and external stakeholders.
• Support financial analysis to identify trends and provide actionable insights.
• Contribute to the preparation and monitoring of departmental budgets.
• Assist in financial grant reporting, ensuring compliance with grant requirements.

Intercompany Transactions:

• Record and reconcile intercompany transactions between headquarters and subsidiaries.
• Resolve intercompany discrepancies in coordination with relevant departments.

Requirements

Education & Experience:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of experience in finance, accounting, or a similar role.
• Experience with accounting practices, IFRS standards, and account consolidation.

Skills:

• Strong analytical and problem-solving skills with attention to detail.
• Proficiency in accounting software and advanced Microsoft Excel skills.
• Excellent communication and interpersonal skills to work collaboratively with global teams.

Competencies:

• Ability to manage multiple tasks in a fast-paced, remote environment.
• Willingness to learn and adapt to evolving business needs.
• Knowledge of financial grant reporting and intercompany transactions is a plus.