Job Summary
The Inventory Officer manages day-to-day inventory operations — receiving, storing, issuing, and tracking stock accurately. The role keeps records up to date, ensures stock movements are properly documented, and supports stock counts, reconciliations, and warehouse organization to minimize losses.
Key Responsibilities
- Receive, inspect, and verify incoming inventory against purchase orders and delivery documents.
- Record transactions accurately and keep stock records/balances current in the inventory system.
- Label, store, and organize inventory per company standards; monitor and report low stock.
- Prepare and issue stock requisitions; process transfers between warehouse and stores.
- Receive and document returned goods; keep stock movement paperwork complete and filed.
- Participate in stock counts, cycle counts, and audits; identify and report discrepancies.
- Support investigations into shortages, damages, and losses; assist with reconciliations.
- Maintain a clean, organized, safe warehouse; handle fragile/high-value items properly.
- Follow FIFO (First In, First Out) procedures where applicable.
- Maintain records and filing systems; prepare issue, receipt, transfer, and adjustment documentation.
- Assist with inventory reports; promptly report damaged, expired, or obsolete stock.
- Update ERP/inventory software promptly; ensure records match physical stock; flag system issues.
- Follow inventory, safety, security, and confidentiality policies.
- Collaborate with Procurement, Warehouse, Retail, Finance, and Operations; support stores and audits.
Requirements
- Bachelor\'s degree/HND in Logistics, Supply Chain, Business Administration, Accounting, or related field.
- 1–3 years\' experience in inventory management, warehouse operations, or stock control (retail/FMCG a plus).
- Basic inventory control knowledge; proficient in Excel/MS Office.
- ERP experience (Odoo, SAP, Oracle, Dynamics) an advantage.
- Good numerical, record-keeping, and documentation skills.
Competencies: Detail-oriented, organized, trustworthy, analytical, deadline-driven, good communicator, team player, strong time management.
Working Conditions: Primarily warehouse-based with occasional store visits; standing, walking, bending, lifting; extended hours during stock counts; occasional travel to outlets.
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