Inventory Officer at Lynn Group

Job Summary

• The Inventory Officer is responsible for overseeing and controlling inventory levels to support smooth and efficient food and beverage operations.
• The role ensures accurate stock documentation, appropriate storage practices, timely replenishment, and strict adherence to food safety and quality standards, while minimizing waste, losses, and operational disruptions.

Key Responsibilities

• Maintain accurate and up-to-date inventory records for food items, beverages, raw materials, and packaging
• Receive, inspect, and validate incoming goods against approved purchase orders and delivery documentation
• Ensure correct storage, handling, and stock rotation in accordance with FIFO/FEFO principles and food safety guidelines
• Monitor stock movement and consumption to prevent shortages, excess stock, spoilage, or loss
• Perform routine stock counts, reconciliations, and internal audits
• Collaborate with purchasing, kitchen, production, and operations teams to forecast and plan inventory requirements
• Prepare and submit inventory reports, variance analyses, and usage summaries for management review
• Track expiration dates and assess the quality of perishable products
• Ensure compliance with company policies, hygiene standards, and relevant regulatory requirements
• Oversee and coordinate inventory management across all company outlets.

Performance KPIs

• Inventory Accuracy & Control

Responsibilities

• Maintain accurate inventory records across all stock categories
• Ensure all stock movements are properly documented and system-updated

KPIs:

• Inventory accuracy rate ≥ 98%
• Stock variance maintained within ±2%
• Zero unauthorized stock adjustments

Stock Availability & Replenishment

Responsibilities:

• Monitor stock levels and coordinate timely replenishment
• Prevent stock-outs and overstock situations

KPIs:

• Stock-out incidents ≤ 1 per month
• Overstock levels within approved thresholds
• Reorder point compliance rate ≥ 95%

Waste, Loss & Shrinkage Control

Responsibilities:

• Monitor spoilage, damage, and pilferage
• Implement FIFO/FEFO stock rotation

KPIs:

• Inventory shrinkage ≤ 1%of total stock value
• Expired or spoiled items ≤ 0.5%of total inventory
• FIFO/FEFO compliance rate 100%

Receiving & Storage Compliance

Responsibilities:

• Inspect received goods for quantity, quality, and documentation
• Ensure proper storage conditions and hygiene standards

KPIs:

• Receiving discrepancies ≤ 2%
• Zero critical food safety non-compliance incidents
• Storage temperature and hygiene compliance rate 100%

Reporting & Documentation

Responsibilities:

• Prepare inventory reports, variance analyses, and consumption summaries
• Support audits and management reviews

KPIs:

• Timely submission of inventory reports (100% on schedule)
• Audit findings resolved within agreed timelines
• Management report accuracy rate ≥ 98%

Cost Control & Efficiency

Responsibilities:

• Support cost-saving initiatives through efficient inventory management
• Identify slow-moving and obsolete stock

KPIs:

• Reduction in inventory holding costs (target set annually)
• Value of obsolete/slow-moving stock reduced by 10%per quarter
• Inventory turnover ratio meets or exceeds target

Cross-Functional Coordination

Responsibilities:

• Collaborate with kitchen, production, purchasing, and operations teams
• Communicate inventory risks and requirements proactively

KPIs:

• Zero production or service delays caused by inventory failure

Compliance & Audit Readiness

Responsibilities:

• Ensure adherence to company policies, food safety, and regulatory standards
• Maintain audit-ready inventory records

KPIs

• Zero major audit non-conformities
• Policy compliance rate 100%

Requirements & Qualifications

• Diploma or Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or a related discipline
• Demonstrated experience in inventory management, preferably within food and beverage, hospitality, or manufacturing sectors
• Solid knowledge of food safety standards, storage practices, and inventory control systems
• Proficiency in inventory software and Microsoft Excel
• Strong organizational, documentation, and record-keeping skills
• Exceptional attention to detail and accuracy

Skills & Competencies:

• Inventory planning and stock management
• Knowledge of food handling and storage regulations
• Strong analytical and problem-solving abilities
• Effective time management and multitasking skills
• Excellent communication and teamwork capabilities
• High level of integrity, reliability, and accountability

Working Conditions:

• On-site position within food production, warehouse, or kitchen environments
• May require shift work, manual handling of stock, and participation in periodic inventory audits