Inventory Management Supervisor at Egbin Power Plc

Job Summary

The Inventory Management Supervisor is responsible for managing and maintaining inventory levels. You will oversee the daily activities of the inventory transactions, analyze inventory data, and ensure the accuracy of inventory records. Develop and implement inventory control procedures and policies, as well as assist in the ordering and replenishment of inventory.

Key Duties and Responsibilities

• Receive and issue store items after ensuring proper and adequate documentation.
• Create/maintain a catalogue of goods in stock, their description and location to facilitate easy retrieval.
• Determine inventory demand and maintain adequate inventory levels at all times.
• Conduct regular stock inventory exercises noting materials that are out of stock and prepare periodic activity reports.
• Maintain accurate records of all activities and transactions.
• Prepare agreed activity and performance reports on a timely basis, for the attention of the Store Manager and other relevant parties.
• Ensure thorough inspection of received, stored & dispatched goods to avoid discrepancies.
• Develop unique strategies for and coordinate inspection of goods delivered to prevent discrepancies.
• Identify visibly damaged stock on receipt and follow laid down policies in reporting/treating such.
• Obtain necessary sign-offs on delivery documents from delivery personnel/suppliers as an acknowledgement of receipt.
• Determine appropriate space and location for the receipt of stock 
• Understand the nature of stock to be delivered, and determine and prepare necessary conditions for smooth and speedy stock receipt.
• Provide regular reports/updates as required for management attention.
• File documents and correspondence, and maintain security of documents about requisition, procurement, etc.
• Testing and comparison with specifications mentioned in the purchase order.
• Ensure safe custody of materials in the store.
• Notify the store manager of out-of-stock materials and materials below the minimum stock.
• Coordination with custody, risk management and codification groups in stores.

Education and Work Experience

• Minimum of bachelor’s degree in engineering, numerical sciences, or accounting. 
• Minimum of five (5) years of relevant work experience in a technical store environment.
•  Proficient in Microsoft Office Suite, including Excel and PowerPoint.

Skills and Competencies

• Knowledge of inventory valuation and management tools, concepts and techniques.
• Working knowledge of public procurement laws and regulations.
• An analytical mind with strong numerical skills.
• Excellent knowledge of data analysis and forecasting methods.
• Knowledge of material handling and packaging.
• Knowledge of inspection plans and techniques.
• Knowledge of specific and general terms and conditions of a purchase order and contract.
• Knowledge of insurance and claim procedures.
• Knowledge of material accounting systems.
• Understanding of vigilance policies and procedures for scrap management.
• Knowledge of other store functions.