Inventory Lead at Jaza Energy

Job Summary:

• The Inventory Lead is a highly organized and detail-oriented individual who oversees and manages all aspects of inventory management within our organization. The Inventory Lead will ensure accurate tracking, efficient organization, and timely replenishment of inventory, optimizing operations while minimizing costs. This role is critical for maintaining smooth operations, reducing stock discrepancies, and ensuring inventory aligns with business goals.

Key Duties & Responsibilities

• Responsible for the inspection of the warehouse facilities, regular operations, checking the stock records and update reports for the same.
• Monitor the inbound & outbound activities, supervising the routine functioning of the 3rd party logistics provider.
• Understanding the flow of inventory, assisting in highlighting stock replenishment issues.
• Ensuring the 3PL provider implements the health & safety programs at the warehouse.
• Undertaking the monthly records of vendor materials receipts and issues and carrying out monthly reconciliation of inventory balances on the balance sheet
• Suggesting programs for warehouse betterment and for transporting the goods in effective manner.
• Coordinates receiving, documentation, storage, and shipping of materials.
• Checks freight bills and purchase orders against the physical shipment, inspects shipments to ensure all contents are contained and no damage has occurred during shipment, and contacts vendor if a discrepancy is identified.
• Photographs damage to materials, documents overages and shortages and tags materials with purchase orders.
• Ensures 3PL maintains accurate shipping/receiving log with daily entries.
• Ensures 3PL Places materials in proper areas according to storage and handling lists.
• Ensures 3PL cleans, organizes, and maintains warehouse assuring that all inventories are stored securely and neatly placed throughout the warehouse.
• Makes deliveries to work sites as requested from the project team.
• Engages with stakeholders on requirements where alternatives are available.
• Transfers inventory shipments via Jaza Dashboard
• Logs inventory receipts via Jaza Dashboard
• Ensures 3PL performs weekly cycle counts and monthly physical inventories to verify inventory counts
• Supports procurement lead, operations and project management personnel with knowledge of inventory shipping trends and timely inventory order requisitions
• Manage 3PL to ensure service delivery.

General Operations

• The employee shall comply with the provisions of health, safety and environment legislation in Nigeria, and shall also comply with Jaza Nigerias policies and procedures including occupational health and safety and wellness policies, and any modifications to any policy that may be introduced from time to time.
• All employees must live Jaza Core Principles and work proactively in a customer-related
• way in accordance with adopted procedures and best practice.
• To work cooperatively with colleagues and external stakeholders to promote Jaza Nigerias overall business objectives.
• To ensure that confidentiality is respected and maintained always.
• To perform any other duty as directed by line management.

Compliance management

• Understand all Nigeria regulatory requirements that apply to the importation of goods and locally sourced goods and services.
• Ensure vendors adhere to standards as detailed by Jaza.
• Work co-operatively with colleagues and external stakeholders to promote Jazas overall business objectives.
• Ensure adherence of company-wide purchases to the budget.
• Recommend process and systems improvement to enhance quality and efficiency within the business.
• Prepare periodic (weekly, monthly, quarterly etc.) management and ad hoc reports.

Required Knowledge, Skills And Experience

• Minimum of 5 years relevant work experience in end to end inventory management in the Energy, Telecommunication, Oil and gas, engineering, FMCG industry.
• Minimum of first degree in any sciences, engineering or social sciences course.
• Experience with computerized material planning and inventory management processes is an advantage
• Experience in preparing budget

Required Competencies

• Thorough knowledge of inventory management procedures and principles
• Proven problem solving and analytical skills
• Ability to develop good relationships with vendors, staff, and customers.
• Ability to exercise sound judgment and work under the highest level of ethical standards per Jaza Code of Conduct and strict adherence to the Anti-Bribery Policy.
• Ability to work with functional groups and different level of employees throughout the Jazaverse to effectively and professionally achieve business results
• Strong follow-up skills: ability to organize applicable department timelines and follow up with internal and external customer needs as needed
• Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
• Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment
• Strong track record of building and maintaining solid relationships with both internal and external customers and vendors
• Self-motivated, able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions
• Strong IT skills for presentation, analysis, as well as internet search skills