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INTERSOS is an independent, no-profit organization which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy c...
General context of the project
Afghanistan: The INTERSOS programme supports the provincial health system in the provinces of Kandahar, Zabul and Kabul in peripheral health facilities, and provides primary health assistance through mobile outreach teams in remote and underserved areas.
Nigeria: INTERSOS is implementing more than 6 projects addressing critical gaps in health and nutrition, WASH, Protection, Health, Food Security,
Livelihood and Camp Coordination and Camp Management services for a highly vulnerable population in the newly accessible host communities in of Ngala,
Bama, Dikwa, Banki, Damasak, Monguno, Magumeri, Jere-MMC Local Government Area (LGA), BornState, Nigeria.
South Sudan: INTERSOS activities focuses on Jonglei State, which has been the most affected by flooding and intercommunal violence. The leading sector of intervention remains protection, with a particular focus on services related tgender-based violence, in three different localities: Akobo, Ayod and Lankien.
General purpose of the position
- The Internal Control and Oversight Specialist (ICOS) is responsible tprovide operational management tconduct the investigation activities for allegation of misconduct, and toversee the internal control mechanism aimed tprevent misconduct.
- S/he contributes tensuring ethical and compliant procurements as per the INTERSOS procurement manual and Missions SOPs.
Main responsibilities and tasks
- Management of the complaints concerning misconduct of National Staff.
- Keeping the database of the managed complaints updated and available.
- Refer trelevant actors and senior managers in case of misconduct or breaches of the rule, following the established pathways.
- Technical assistance and support provided tthe Senior management in the Mission for investigative and fraud prevention activities
- Field spot check
- Implements and carries out in coordination with the logistics department and the twabove mentioned supervisors the processes of ethical and compliant procurements from the threshold of ITB-5 procedure and above following the Procurement manual and the SOPs.
Specific duties:
- Conduct investigations (at National level) related tcomplaints, in compliance with INTERSOS internal policies, and producing all relevant investigation documents;
- Immediate refer tthe PSEA focal point in country of operations, and PSEA Coordinator in HQ for any SEAH (sexual exploitation and abuses, harassment) suspected or confirmed incident.
- Immediate referral of survivors of SEAH tthe relevant actors in the Mission for follow up.
- Plans, organizes and conducts investigations, in accordance with the applicable rules involving a preliminary assessment of the complaint/allegation, interviews of staff and third parties, review of documentary and electronic information, analysis of the facts, organization of the evidence, and determines the appropriate presentation of investigative results including the preparation of reports;
- Prepares and edits required written outputs with logical and clear presentations of investigative findings, facts; circumstances, conclusions and recommendations tsupport management decisions regarding any disciplinary or corrective action. Written outputs include investigative plans, records of interviews, and investigative reports;
- Maintains effective liaison with Internal Auditor and PSEA Coordinator in HQ;
- Participates in awareness and training activities on the prevention, detection and reporting of fraud and corruption in INTERSOS; and
- carry out ad hoc controls and checks. Specifically, verify the correct application of INTERSOS procedures concerning the procurement of goods, works and services, the use of assets owned by the Organization. In particular:
- Carry out vendors’ offers and physical address verification for the procurement of goods, services, or woks from the threshold of ITB-5 procedure prior tPOs/contracts signing by the contracting authority referring tthe SOP.
- For procurements with threshold above the ITB-5 procedure, ensure the conformity (documented) of the selected samples with the technical specifications set forth in the tender dossier given tthe suppliers prior tcontract awarding.
- Ensure the integrity of the sealed bids prior ttheir opening by the committee.
- Enable/enforce an effective reporting mechanism regarding potential procurement mismanagement.
- Performs other duties as required.
Education
- Advanced university degree (Master's level) in investigation, law, management, finance, audit, or a related field such as Procurement Logistics and Supply Chain Management, etc
Professional experience
- Five years of relevant experience in fact-finding/investigatory work preferably, but not limited to, misconduct and wrongdoing by employees, suppliers, and partners organizations, including fraud and other forms of corruption, using investigation techniques and procedures.
- Minimum 3 years of relevant working experiencewith at least 1 years in senior accountability role.
Professional requirements
- Proficiency in reporting
- Proficiency in MS Office (i.e., Word, Excel, outlook etc.)
- Planning and Organizing (ability twork under pressure tmeet tight deadlines, with peaks of heavy workloads
- Strategic vision
- Driving and achieving results
- Teamwork (Ability tdelegate and work in team)
- Languages
- Working knowledge of English
- Personal requirements
- High integrity.
- Excellent Communication Skills.
- Relationship building.
- Very good diplomatic & negotiation skills.
- High Flexibility and adaptability.
- Ability ttake initiative.
- Problem solving and decision making; ability to create solutions toperational problems.
- Leadership: developing and motivating staff.
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