Internal Auditor at People Matters

Reporting Relationship

MD

Responsibilities

• Accounting Systems & Procedures
• Contributes to the formulation of Audit policies and procedures in accordance with generally acceptable audit principles and standards
• Conducts regular reviews of operational and accounting systems and practises to identify weaknesses and make suitable recommendations for improvement.
• Ensures reliability and sufficiency of the financial and management information generated by and furnished for the use of the Company
• Ensure that laid down procedures/processes are strictly adhered to.
• Quality of review and recommendations made for the improvement of accounting systems and practices

Accounting Control

• Evaluates and improve the state of internal controls in the Company and assures management of their continued adequacy and appropriateness, including all computer-based controls and security procedures to determine that they are properly designed, functioning and regularly updated.
• Effectiveness of improvements of internal control and accounting systems

Liaison

• Establishes and maintains positive working relationship between audit department and other departments within the Company.
• Submits a quarterly report to the Finance head outlining activities / work undertaken during the previous quarter with recommendation for possible actions and or / improvements.
• Maintains current contacts with and interaction with External auditors, Tax authorities and other financial consultants of the Company.

Audit

• Identifying the processes to be audited and the risks inherent in the processes, categorizing these risks and ranking the risks appropriately using the established risk categorization model
• Preparation of audit plan for the company by allocating time and auditor for each of the processes taking into consideration the knowledge and experience of the individual members of the audit team, as well as, the risk assessment of the Business Unit.
• Participate in the pre-audit meeting between the Audit Department and the process owner to obtain specific requirement of management prior to the commencement of the audit.
• Developing detailed work programme to aid the achievement of the audit objectives and provide assurance as to the level of risk the business is exposed to.
• Auditing processes and functions in accordance with laid down company policies, regulations and procedures and international auditing standards.
• Proffering appropriate and practical recommendations to the company management on the lapses noted during the audit.
• Issue Audit Findings/ commenting on areas where controls are not adequate and do not manage the risks to acceptable level and follow up on management responses.
• Supervise and take full responsibility for the work of subordinates/ team member, including review of audit working papers regularly for completeness and to ensure that the auditors give appropriate recommendations for the audit findings.
• Timely Preparation of draft Audit Report detailing, the work done, findings, recommendations and Audit response.
• Discuss the draft audit report with Finance Head and arranging all logistical requirements for concluding the audit process.
• Participate in the final discussion of the Audit Report with Management of the company and also follow up on the implementation of the recommendations made.
• Ensure that adequate records of the audit work done are kept in specified locations in both paper and electronic form.
• Conducts pre-audit of transactions in order to ensure the authenticity of these transactions and their compliance with established procedures.
• Supervises and ensures that post audit action plans are implemented and adhered to by relevant personnel
• Carry out monthly stock take of inventories in the warehouses
• Review monthly reconciliation statements
• Report any breach of procedures/processes to the Finance head
• Review and comment on the monthly management account
• Suggest new ways to improve the existence procedures
• Carry out spot/surprise check on the book of any subsidiary.

Key Performance Indicators

• Accounting Systems and Procedures
• Quality of contribution to the formulation of audit policies
• Quality of reviews and recommendations made for the improvement of accounting systems and practises.
• Reliability and sufficiency of financial, and management information.

Functional Competencies

• Strategic Perspective
• Business & Finance Acumen
• Cost Optimisation
• Information Technology Systems
• Building Relationships
• Financial Analysis and Interpretation
• Management Accounting
• Tax Management
• Accounting Control
• Problem Solving
• Performance Management
• Interface
• Internal
• All heads of Departments
• All Staff
• External
• External Auditors
• Financial Consultants
• Tax Authorities

Qualification & Experience

• B.Sc., Degree or HND in Accounting
• A.C.A or A.C.C.A
• Minimum of 4 years relevant working experience.