Information Management Assistant (RRF) at International Organization for Migration - IOM

Job Description

• Under the overall guidance of the Head of Sub-Office in Maiduguri, and the direct supervision of the Rapid Response Fund Programme Manager, the Rapid Response Fund Information Management Assistant will play a critical role in supporting the effective management and dissemination of information related to the Rapid Response Fund.
• The successful candidate will be responsible for preparing  dashboards, infographics, maps, and other reports to facilitate informed decision-making and enhance communication for both internal teams and external stakeholders.

Responsibilities

• Collaborate with the M&E Officer to develop and maintain robust information management systems to capture, store, and analyze data related to Rapid Response Fund subgrants.
• Assist to maintain data integrity, consistency, and security in line with organizational standards and protocols.
• Collaborate with stakeholders to gather and verify data necessary for reports and visualizations.
• Maintain interactive dashboards that provide timely insights into fund performance, project outcomes, and key metrics.
• Prepare high-quality reports, infographics, and maps that clearly communicate complex data and narratives for various audiences.
• Regularly update reports and dashboards to reflect the most current data and trends.
• Assist to conduct data analysis to identify trends, patterns, and insights that can inform program strategy and operations.
• Utilize data visualization tools (e.g., Tableau, Power BI, ArcGIS) to create visually compelling and user-friendly presentations of data.
• Collaborate with program managers and other team members to translate analytical findings into actionable recommendations.
• Assist in the preparation of materials for internal and external meetings, ensuring clarity and relevance of information presented.
• Facilitate training sessions or workshops on data management and visualization tools for staff and partners.
• Engage with external partners, donors, and stakeholders to share findings and promote transparency in fund utilization.
• Support the development of monitoring and evaluation frameworks to assess the effectiveness and impact of the Rapid Response Fund.
• Contribute to the writing of evaluation reports, ensuring that findings are data-driven and actionable.
• Support the management of multiple projects simultaneously, adhering to deadlines and quality standards.
• Collaborate with diverse teams across the organization to coordinate information-related activities and projects.
• Assisting with workshops and training.
• Perform any other related task as may be assigned.

Qualifications

• Bachelor’s Degree in Information Management, Data Science, Geography, Social Sciences, or  other related fields with one year of related professional experience, or
• High School diploma with four  years of related professional experience

Experience:

• Proven experience in information management, data analysis, or a related field, preferably within the non-profit or humanitarian sector.
• Strong proficiency in data visualization tools (Tableau, Power BI, etc.) and geographic information systems (GIS) software.
• Excellent analytical skills with the ability to interpret complex data sets and present them in an understandable manner.
• Strong writing and communication skills, with experience in producing reports and presentations for diverse audiences.
• Knowledge of rapid response frameworks and a solid understanding of program monitoring and evaluation processes.
• Ability to work collaboratively in a multi-cultural environment and manage multiple tasks with tight deadlines.

Required Skills:

• Ability to meet deadlines and work under pressure with minimum supervision Familiarity with statistical analysis software (e.g., R, Python, SPSS etc).
• Hard working, good team player, dedicated, and able to monitor and follow up on pending matters Strong communication, analytical organizational, and interpersonal relationship skills.
• Understanding of humanitarian principles and emergency response mechanisms.