Information Management and Reporting Officer at Restoration of Hope Initiative (ROHI)

Background

The Restoration of Hope Initiative (ROHI) is a National Non-Governmental Organization that seeks to create lasting positive impact for vulnerable persons it supports. In the areas of education, protection, livelihood and water sanitation and hygiene promotion ROHI supports communities and advocates for policies and systems which allows for sustained humanitarian and development interventions.

Summary of the Role

At ROHI, the Information Management and Reporting Officer (IMR) will actively design and supervise data and information management systems. Where there are gaps in Information Management (IM), reporting, and system functionality, the IMR will work with staff to establish primary data collection and management systems, as well as standards for data storage, protection, and management. Based on the demands of the Programs and M&E teams, the IMR will take steps to ensure consistency and quality in the information collected, as well as to enhance efficiency in IM, data usage, and reporting.

Responsibilities

Information Management:

• The IMR officer is tasked with creating and improving the accuracy of ROHI's database management system.
• Collect, collate, analyze, and report on numerous primary and secondary data sources, as well as arrange structural record keeping and archival procedures.
• Taking the lead in the design, development, maintenance, and enhancement of data management systems such as databases and spreadsheets, as well as related data gathering, cleaning, and verification processes
• On request, the IMR will develop standard formats for, and regular output of, materials and statistics highlighting the implementation by the organization.
• The IMR will create statistical reports, graphs, and maps, as well as follow up on all projects.
• Collect and consolidate data from various projects, and prepare and submit regular reports.
• Data and information must be managed, analyzed, and documented.
• Create and distribute maps illustrating the scope and coverage of assistance.
• Maintain databases, enter data as needed, and analyze and report potential gaps.
• Ensure that databases and derivative products, such as maps, are created and maintained.
• Monitor database quality, discover missing or inconsistent data, and work with program teams to repair problems and improve data quality for ROHI
• Provide advice and council concerning information management issues and industry trend

Reporting:

• Create standard formats for the publication of materials and statistics, as well as regular output.
• Contribute to the creation of written reports and dashboards on a regular basis.
• The officer will ensure that information management products such as dashboards are created and uploaded to the organization's website as needed.
• Keep track of lessons learned to improve resilience in crisis management over time.
• Create program-related reports, analyses, as needed, and train staff or partners on the process.
• Producing short summaries of activities and success stories for distribution across visibility channels
• Contribute to quarterly reports and newsletter on ROHI’s activities and campaign
• Carry out any additional tasks delegated by the supervisor.

Requirements

Qualification and Experience:

• B. Sc in Information Management, Information Technology or Computer Science/Engineering, or any other related field
• At least 2 years of working experience in information management and reporting field.

Knowledge and Skills:

• Good knowledge of database and Geographic Information System (GIS) Software
• Experience in creating and maintaining database
• Good command of data visualization platform such as Power BI and Tableau
• Ability to communicate effectively with field staff, project officers and partners.
• Ability to work under pressure and long hours
• Ability to work independently with little or no supervision
• Ability to work in a team

Programs:

• ArcGIS, QGIS, Advanced Excel, Power BI, Tableau

Languages:

• Fluent in English (speaking, reading and writing) is strongly desired