HSSE Administrator at Pandagric Novum Limited

Effectively maintain and co-ordinate an Administration System for the operation of the Health, Safety and Environmental Programme.

Responsibilities

• The HSSE Administrator is responsible for MAINTAINING the HSE Management System and ENSURING that all system documentation, procedures and relevant records are timely updated, distributed and filed.
• Assists HSE Manager with scheduling and carrying out internal audits.
• Effectively maintain and co-ordinate an Administration System for the operation of the Health, Safety and Environmental Programme. This will include but not be limited to the following functions:

Description of Tasks

• Timely Checks, Controls and Distributes HSE documents and procedures as per the HSE Management System procedures.
• Follows Up on corrective action from Incident reports and Audit reports. LOGS down and follows up on long term corrective action. Prepares a monthly HSE report.
• Maintains records of all ISO training and assists with training as scheduled by the HSE Manager.
• Schedules internal audits, follows up on all finding until completed.
• Communicates/Liases with the HSE Manager and Departmental Managers, and timely advises on any possible System Non-conformance or breakdowns in the HSE System.
• Ensures that all operations are carried out as per ISO 14000/45000 HSE Management System to achieve the quality standards
• Compiles a HSE Monthly report for HSE on audits conducted, and incidents investigated, and corrective action pending from these.
• Ensure all relevant Environmental data is collected and recorded and disseminated as required.
• Ensures that all HSE records are timely updated and filed, and obsolete records are removed and destroyed.
• Ensures filing of Safety System Documentation according to ISO standards
• Performs admin work involving registers/accident files
• Prepares safety reps reports and action items for the safety meetings
• Takes minutes of all Safety meetings, typing out for approval and distribution to committee members.
• Captures safety data for reporting purposes
• Manages Safety Spotter Reports
• Effectively manages & records all data related to HSSE Improvement Report booklets
• Issue and Control of HSSE Improvement Report booklets
• Issue and Control of HSSE Gate Pass System
• Issue and Control of PNL Permit to Work System documents
• Monitor compliance of vehicle checklists and file for Hyster’s and Forklifts inspection registers
• Compile monthly Factory report which overviews all near misses, incidents, safety file inspection conformance, planned job observations, toolbox talks etc.
• Despatch necessary Investigation documents and follow up progress on completion thereof

Capture Incident Data:

• Draw up Injury Statistics and prepare a draft monthly report for approval
• Electronically and physically control Incident / Accident Record keeping, monitor status quo and follow up where necessary.

Co-ordinate an administrative system to ensure the following HSE Management System documents are kept: (These documents are to be kept & managed in the HSSE Department as per document control procedure):

• HSE Appointments
• Health and Safety Committee minutes including the taking of such
• Health and Safety Representative Inspections & analysis thereof
• Relevant HSE Registers, and ensuring completion thereof as well relevant communications as required
• All finalised Incident Files filed
• The preparation of all Departmental Safety Files.

Carry out all Secretary Duties for the Health and Safety Committees. This will include but not be limited to the following:

• The drawing up and distribution of Agendas.
• The preparation and recording of all minutes in good time.
• The follow up and sending out of reminders of all outstanding action items.

Key Performance Indicators:

• 100% compliance with approved procedures and processes
• 100% achievement of assigned tasks within the allotted time

Qualifications and Experience

• A Degree / Advance training in the field of HSSE.
• ISO 14000 /45000 System Training
• 2-3 years relevant experience working in a similar role
• Knowledge, Experience and Understanding in the application and implementation of safety standards & principles.

Working knowledge, skills and competencies, and attributes:

• Excellent written and verbal communication
• Attention to details
• Basic HSSE skills & Knowledge of HSSE Activities
• In depth Understanding of ISO14000 & 45000 Management Systems
• Excellent time management
• Ability to work as part of a team
• Ability to read and write
• Report writing
• Computer Literacy
• Excellent Administration skills.