HR & Admin Assistant at International Medical Corps

Job Summary-         

The Human Resources (HR) Assistant under the supervision of HR/Admin Officer will support new hires for the organization including recruitment, screening, recruiting, interview and employee placement. He/she will on-board new employees, and guide through the complicated process of compliance, Because HR represents both the employee and the organization, the Human Resources and Admin Assistant must be well-organized when performing administrative and strategic hiring duties. He/she also has the crucial task of ensuring IMC’s HR policies and procedures are in compliance with all state and federal labor regulations.

Main Responsibility-

Human Resources

• Assist in ensuring staff compliance with human resources polices, as per IMC’s Operations Handbook and HR Handbook.
• Ensure that leave, recruitment, and training trackers are updated on a regular basis.
• Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
• Assist in communicating with interview candidates and scheduling for tests and interviews.

Prepare employee contracts.

• Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security,
• Assist managers and staff on effective performance management and administer the collation of performance management documentation.
• Ensure new staff receive an appropriate orientation and induction.
• Ensure clearance and debriefing is carried out for exiting staff.
• Support staff development activities including promoting the IMC Learning Catalogue.

Administration

• Ensure that all office systems and equipment (power, water Dispensers, telephone, photocopier, etc.) are in good working order.
• Payment of office and guest house bills.
• Responsible for office supplies.
• Responsible for necessary repairs & maintenance in a timely manner in coordination with the logistics staff.
• Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.
• Establish central mail recording system and filing system.
• Ensure that IMC staff have Identification cards (ID) with the period of validity in accordance with the employment contract.           

Key Competencies:

• Strong communication skills: oral, written and presentation skills.
• Should be a team player and culturally sensitive.
• Demonstrated proficiency in computer applications such as Ms Word, Excel, Email and utilization of the internet.
• Goal-oriented, organized team player.
• Creative problem solver who thrives when presented with a challenge.
• Extremely flexible and have the ability to cope with stressful situations.
• Commitment to and understanding of IMC’s aims, values, and principles.
• Required Qualifications / Minimum requirements Standards.
• Bachelor's Degree in Business Administration, Human Resources Management, or related field with a minimum of 2 years’ relevant experience in a similar role or HR administration or management.
• Other relevant professional / management certifications would be an advantage.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint is desirable.

Required Skills & Qualities:

•  Highly organized and the ability to multi-task.
•  Strong analytical skills with good problem-solving skills & creativity, supported by good writing skills.
•  Computer literacy in all Microsoft office programs (word, excel, PowerPoint, outlook)