Head of Transport at Cedarcrest Hospitals

Ref: HR-JD-06
Reports to: the Hospital Manager

Purpose of the Role

• The Head of transport is responsible for directing, developing and implement the overall operations of the transportation network of CHL, including safety, compliance, equipment and staff.
• Assisting in the recruitment of quality drivers into the fleet, maintaining detailed records of vehicle servicing and inspection and scheduling regular vehicle maintenance to ensure operational efficiency, among other duties.

Key Performance Areas

• Ensure the security of all the vehicles of the company including but not limited to arranging to track for all the cars within the fleet.
• Monitor and ensure the routine and need-based maintenance of the vehicles.
• Ensure that all the vehicles particulars (e.g. registration, insurance) are complete.
• Track and analyze the vehicle-wise cost of fueling, maintenance, and other recurring expenses pertaining to the running of the fleet.
• Supervise the maintenance of all company vehicles and ensure and implement fleet management and pool cars usage policies and procedures
• Proactively monitor the company’s fleet monitoring tracker for any inconsistencies with the vehicle's movements outside the prohibited working hours.
• Send weekly reports to the Hospital manager on the health of the fleets and other related issues arising from the fleet monitoring system.
• Raise payment memos for services provided by external contractors.
• Ensure compliance of the company with government regulations that have to do with the transportation industry
• Take preventive measures to ensure the safety of vehicles and drivers too
• Make sure that all vehicles are properly registered; carry out inspections on a regular basis
• Monitor fuel purchases by administering fuel cards for all vehicles to their respective drivers.
• Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
• Monitoring driver behaviour and ensuring a high level of customer service.
• Utilizing GPS systems to monitor drivers and track vehicles in case of theft.
• Perform any other duties as may reasonably be required.

Education, Certification And Experience Requirements

• Degree in Business Administration, Logistics, Accounting or related field.
• 2+ years working experience in a similar role.
• Valid driver’s license
• Any other relevant certification will be a plus.

Profile Requirements:

• Excellent and effective communication and interpersonal skills
• Good analytical and coordinating abilities
• Must possess good leadership qualities
• Must be proactive and be able to pay keen attention to the smallest of details
• Must be able to motivate the drivers to ensure their full co-operation at all times
• Must be able to manage time effectively and also meet/beat deadlines
• At least 2 years of driving experience in a delivery role
• Basic knowledge of computer applications.