Head of Finance and Internal Audit, PPDC at Public and Private Development Centre (PPDC)

Job Summary

The Head of Finance and Internal Audit is a member of the Senior Management Team and strategic partner for the management team in institutional planning, oversight management and delivery of all PPDC programmes and stakeholder engagement. The role requires someone stepping in during an exciting period of organizational transition and program expansion. The PPDC Head of Finance and Internal Audit will be responsible for coordination and administration of all aspects of the ongoing programs including planning, organizing, leading, monitoring, and reporting program activities. S/He will be responsible for providing direction, coordination and support to the programs team.

Main Duties & Responsibilities

General responsibilities

• Ensure financial integrity, accountability and maintain internal controls. 
• Supervise the finance team including Project Accountant, Accountant, Intern(s) in a way that promotes teamwork, segregation of duties, cooperation,effectiveness, and efficiency among the  account team and ensure that transactions and financial decisions adhere to PPDC’s Financial Manual and meet Donor guidelines, specifically OMB Super Circular. Knowledge of USAID and private foundations guidelines are a requirement. Knowledge of U.S. INL Bureau requirements is an advantage
• Generate timely monthly, quarterly, yearly and project specific financial reports in compliance with Nigeria Generally Accepted Accounting Principles (NGAAP), International Financial Reporting Standards (IFRS) and other applicable standards.
• Monitor the day-to-day financial operations, including interventions and  programs funded by grant to ensure compliance with grantor guidelines.
• Ensure all financial records and ledgers are kept; and trial balance drawn.
• Ensure timely preparation of statements of financial position, comprehensive  income and expenditure, cash flow statement, note to the accounts and  relevant journals are passed as and when due.
• Represent the company to financial partners, including donors, auditors, public officials, banks, etc.

Budget and Grants Management

• Coordinate with the PPDC other departments staff to create and manage PPDC’s yearly organizational budget. Develop budgets for proposals and long-term financial strategic scenarios.
• Manage various types of agreements (cooperative agreements, grants, sub-grants, sub-contracts, personal services agreements, rental agreements, memos of understanding, etc.) and solicit legal advice when needed to ensure compliance with applicable government rules and regulations.
• Preparation and timely submission of grant applications and reports, development and adjustment of associated budgets, coordination of  budgeted funds, screening.
• Financial analysis: analysis of expenditure vs. planned outputs, cost benefit  analysis, Value for Money.
• Managing third party financial relationships where appropriate.
• Compiling and presenting reports, budgets, commentaries and financial  statements.

Governance and Compliance:

• Ensure timely compliance with all statutory remittance of WHT, Income Tax,  Pension, NHF, and NSITF contributions to relevant statutory authorities before  their due date.
• Lead Management’s support and engagement with the Audit and Finance Committee producing papers, coordinating formal and informal meetings and monitoring actions
• Ensure timely engagement with compliance obligations including with consultants supporting compliance efforts.
• Be the principal liaison with the external auditor and other financial  consultants and ensure a smooth and efficient service delivery process including timely issuance of the audit report and management statements
• Oversee audit activities and ensure compliance with government and all donor regulations. 
• Review all accounting records, financial statements, and other financial  reports and transactions in a timely manner for CEO’s approval.
• Senitise and train staff on the existing and new policies.

Risk Management

• Develop and utilize forward-looking, predictive models and activity based financial analysis to provide insight into the organization’s operations and business plans including cash requirements.
• Understand and mitigate key elements of the company's risk profile and analysis of investment policy.
• Work closely with the Executive Director in developing new business budgets and cost recovery mechanisms.
• Develop cost recovery methods to further the organizational financial goals.

Policy and Strategy, Business Development

• Provide insightful information and expectations to the senior Management  team to aid in long-term and short-term decision making by analyzing project  budgets, organization's financial commitments, current expenses and  obligations to future.
• Identification of fundraising opportunities and potential investment ideas for  new or existing funds to increase value for PPDC.
• Work with the Tech team to review GWAPP (in-house finance management software) and its functionalities and improve service delivery.

Knowledge, Skills and Abilities

• Bachelor degree in Accounting, Finance or Business Administration is required. Master’s degree in Financial management will be an advantage.
• Professional  qualification in Accounting is mandatory ( ICAN, ACCA,OR CPA)
• Minimum of five years experience in banking and/or finance and business development with two (2) years supervisory experience.
• Experience with US Government grant, sub-grant and accounting procedures in the non-profit sector desired. Experience with foundations, non-US donors desired. Broad general business background required.
• Strong understanding of NICRA including negotiation with USAID and donors, monitoring systems to effectively manage NICRA. Knowledge and ability to design and develop accounting systems and procedures is a strong advantage;
• Practical experience of the use of de-minimis from donor funds.
• Strong knowledge in financial modeling, forecasting, and advanced Excel usage, as well as on-line invoicing and management systems;
• Experience managing an accounting system and invoicing system.
• Excellent analytical and abstract reasoning skills, plus excellent organizational skills;
• Knowledge of payroll management 
• Sensitivity to other’s point of view in order to influence behavior, change an opinion, or turn a situation around; Cultural competency required.
• Strong knowledge of regulatory statutory and compliance framework
• Experience in managing people is required.
• Ability to run effective meetings and facilitate group discussions; to lead decision-making processes; experience presenting to the Board of Directors or a much senior team within an organization.
• Strong English writing and speaking skills required. Proven ability to communicate effectively and to work well in a team environment.

Personal Qualities 

• Excellent analytical and interpersonal skills with the ability to work cooperatively, tactfully, and diplomatically with a culturally diverse group of people.
• Demonstrate a very high degree of integrity and professionalism 
• Must be flexible and able to improvise to handle a variety of situations.
• Ability to effectively train individuals and teams using participatory methodologies.
• Constant face-to-face, electronic and telephone communication with colleagues and the general public.
• Financial report and budget analysis and interpresentation skills 
• Willingness and ability to work outside of normal business hours when required.
• Ability to prepare documents in a well-designed and attractive format, with attention to detail
• Establish and maintain effective working relationships with both internal and external stakeholders.

What we offer

• Fairly competitive salary and benefits package, a great team environment and hybrid working options.

Other information:

• Only Nigerian based candidates will be considered.
• This position has been designated as sensitive and will require a criminal background check. We reserve the right to make employment contingent upon successful completion of the criminal background check.