Head, Admin & Facility / Projects at DreamWorks Integrated System Limited

Job Description:

• Dreamworks Integrated System Limited is seeking an experienced and proactive Head of Admin & Facility/Projects to oversee our administrative functions and facility management, as well as lead key projects within the organization.
• As the Head of Admin & Facility/Projects, you will play a critical role in ensuring the smooth operation of our facilities and supporting the implementation of strategic projects.

Responsibilities:

Administrative Management:

• Oversee all administrative functions, including office operations, procurement, travel coordination, and general office management, to ensure efficiency and effectiveness.
• Develop and implement administrative policies, procedures, and guidelines to support the organization's goals and objectives.

Facility Management:

• Manage all aspects of facility operations, including building maintenance, security, cleaning services, and utilities management, to provide a safe and comfortable working environment for employees.
• Coordinate with vendors, contractors, and service providers to ensure the timely delivery of facility-related services and maintenance activities.

Project Leadership:

• Lead and manage key projects within the organization, including office expansions, renovations, and facility upgrades, from initiation to completion.
• Develop project plans, timelines, and budgets, and oversee project execution, resource allocation, and risk management to ensure successful outcomes.

Space Planning and Allocation:

• Plan and manage office space utilization, layout design, and seating arrangements to optimize space efficiency and accommodate organizational needs.
• Coordinate office relocations, expansions, and reconfigurations, and oversee the setup of workstations, furniture, and equipment as needed.

Health and Safety Compliance:

• Ensure compliance with health and safety regulations and standards, including fire safety, building codes, and occupational health guidelines, to maintain a safe and healthy work environment.
• Conduct regular inspections and audits of facilities to identify hazards, risks, and compliance issues, and implement corrective actions as necessary.

Budgeting and Cost Management:

• Develop and manage budgets for administrative, facility, and project expenses, and monitor expenditures to ensure cost-effectiveness and adherence to financial targets.
• Identify cost-saving opportunities and efficiencies in administrative and facility operations, and implement measures to optimize resource utilization.

Stakeholder Engagement:

• Liaise with internal stakeholders, including department heads, employees, and senior management, to understand their requirements and priorities, and provide support and solutions as needed.
• Act as a point of contact for external stakeholders, such as landlords, property managers, and regulatory authorities, to address facility-related matters and ensure compliance with lease agreements and regulations.

Requirements:

• Bachelor's degree in Business Administration, Facility Management, Engineering, or related field. Master's degree or professional certification (e.g., CFM, PMP) is a plus.
• Minimum of 5 years of progressive experience in administrative management, facility operations, and project leadership, with a demonstrated track record of success.
• Strong understanding of administrative principles, facility management best practices, and project management methodologies.
• Excellent leadership, communication, and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders at all levels.
• Proven ability to lead and manage cross-functional teams and projects, prioritize tasks, and meet deadlines in a dynamic environment.
• Proficiency in using project management tools, facility management software, and Microsoft Office applications.
• Knowledge of health and safety regulations, building codes, and facility maintenance standards.
• Strong analytical and problem-solving skills, with attention to detail and the ability to identify and resolve issues proactively.
• Customer-centric mindset and a commitment to delivering high-quality services and solutions to internal stakeholders.
• Commitment to upholding the highest standards of professionalism, integrity, and ethical conduct in all aspects of administrative, facility, and project management.