Grants Officer at Creative Associates International

Location: Accra, Ghana
Division: Economic Growth

Position Summary

• The Grants Officer will report to the Lead Grants Manager and for 20% of his/her time s/he will report to the Monitoring, Evaluation and Learning (MEL) Director, based in Abuja, Nigeria
• The Grants Officer will also provide support in all monitoring, evaluation, and learning activities.

Reporting & Supervision:

• The Grants Officer will report to Lead Grants Manager based in Abuja, Nigeria.

Primary Responsibilities

• Review sub-grantees' liquidation and financial reports and provide summaries to the projectТs Lead Grants Manager on a monthly basis;
• Implement procedures and templates to be used for formulating, negotiating, executing, monitoring, and closing grants according to USAID regulations and the projectТs Grants Manual;
• Monitor grantee to ensure compliance with USAID regulations, Grants Manual and the content of sub-agreement;
• Responsible for maintaining grant files and ensuring they stay up-to-date;
• Support project audits, grantorТs audit, or monitoring visits;.
• Responsible for entering and maintaining Trade Hub online System for the Management of Activities, Reporting and Tracking (SMART) for sub-grantees;
• Support the Lead Grants Manager in enforcing and maintaining policies for grant processes;
• Provide mentoring support to strengthen and improve sub-granteesТ management capacity for improved performance;
• Administer petty cash operations, and provide accountability and reporting in full compliance with USAID and Creative standards;.
• Assist Field office staff in cash disbursement of items paid in petty cash and submitting expense report periodically;
• Ensure quality and streamlined data entry from grantees into Creative corporate web-based MEL platform MEDAL (Monitoring and Evaluation Database for Adaptive Learning);
• Ensure that grantees submit reports within the agreed time schedule;
• Conduct project site visits to collect quantitative and qualitative data; including site visits for secondary verification of data results; and
• Perform other tasks as assigned.

Required Skills & Qualifications

• High School Diploma is required, Bachelor's Degree or professional Accounting / Financial qualification is preferred;
• Minimum two (2) years experience in grant management, including disbursements and reporting and four years of general experience.
• Demonstrated experience in financial administration, budget and cost control management is essential;
• Knowledge of USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred;
• Ability to analyze data and suggest areas of improvement
• Excellent record keeping, and documentation skills;
• Have a good computer literacy;
• Understanding of cost-share and/or leveraging preferred; and
• Good communication and interpersonal skills.