Grants Compliance / Internal Auditor at Lindii Peace Foundation (LPF)

Duty Description 

• The Grants Compliance /Internal Auditor shall be responsible for maintaining prompt Internal Control of the programme expenditures, by developing, directing, and coordinating a comprehensive internal audit program for this project.
• S/he will ensure that project audits are performed with due professional care, and provide project credible audit observations, conclusions, and recommendations.
• The role is there tosupport the operations team with monitoring of deadlines, compliance with donor requirements, and to support the project implementation team with reporting compliance.

Job Description

• Maintain an overview of all grants, donor requirements, regulations, and internal and external deadlines, including managing the filing of grant documents (via donor-specific databases as applicable).
• Coordinate the preparation of donor applications and reports, ensuring donor compliance and maintaining high standards of quality control.
• Assist in drafting and revising funding proposals, budgets, and donor reports.
• Stay informed on donor priorities and circulate relevant calls for proposals.
• Document and analyze lessons learned from the proposal and reporting processes, including compliance with donor rules and regulations.
• Conduct internal audits, analyze data, identify discrepancies, and recommend improvements to processes.
• Contribute to enhancing internal grant management systems for greater efficiency and effectiveness.
• Assist in monitoring expenditures against approved budgets and support the preparation of financial reports.
• Provide internal support for donor-related matters, including organizing and delivering training on donor rules, proposal writing, and report preparation.
• Coordinate the development and distribution of compliance documents, such as branding guidelines and work plan templates.
• Support external donor audits and provide necessary documentation and information.
• Ensure internal controls and compliance objectives are met through regular audits and risk assessments.
• Assist in the development of assurance plans and reporting processes.
• Report on control deficiencies to management, and provide recommendations to mitigate risks and enhance value.
• Challenge existing processes and identify opportunities for improvement across the organization.
• Engage in the remediation of identified issues through follow-up actions.
• Support the maintenance and review of policies and procedures, ensuring they remain aligned with global best practices and updated legislation.
• Communicate effectively with various stakeholders across the organization.
• Provide objective assessments to improve overall organizational performance.
• Identify potential risk to the organization and recommend risk mitigation strategies.
• Review financial statements, transactions, and accounting records to ensure accuracy and compliance with accounting principles.
• Analyze data to identify anomalies, trends, or potential fraud within the accounting processes.
• Participate in developing the annual audit plan based on risk assessments and organizational priorities.
• Offer guidance on internal control matters and advise on best practices for compliance and risk management.

Other Compliance Information:

• Eager and required to adhere to LPF’s principles and values and promote gender justice and women's rights.
• Understanding of and commitment to adhere to equity, diversity, gender, child safety, and staff health and wellbeing principles.
• Ensure that the properties in the place of work are respected and that no damage is caused to them.
• Adhere to implementation standards, LPF ways of working, and the terms of the LPF Code of Conduct; including the commitment to zero tolerance on SEA and the obligation to report SEA cases.
• He / She must not use their position of being engaged in LPF work to gain favours or material advantage.

Selection Criteria Core Competencies
Skills:

• Ability to work independently and as a team player who demonstrates leadership and is able to support and train staff and also able to work with disaster-affected communities in a sensitive and participatory manner.

Communication Skills:

• Well-developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of LPF. This includes effective negotiation and representation skills.

Integrity:

• Works with trustworthiness and integrity and has a clear commitment to LPF's core values and humanitarian principles.
• Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high-security risks, and harsh living conditions. Works and lives in a flexible, adaptable, and resilient manner.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessments, particularly in high-stress and high-security contexts.

Work style:

• Is well-planned and organized even within a fluid working environment and has a capacity for initiative and decision-making with competent analytical and problem-solving skills.

Knowledge and skills:

• Knowledge of LPF policies and procedures. Requires general information management and telecommunication skills and proficiency in information technology/ computer skills.
• 2 – 5 years of humanitarian aid experience.
• Multiple language skills desirable. Graphics technical competencies required for this position
• High level of experience in developing information and communication related technical tools guidelines and systems.
• Qualifications and / or experience in professional information and communication-related fields.
• Strong assessment, evaluation, analysis, and strategic planning skills.
• Knowledge of Humanitarian /Human rights / Refugee Law.
• Basic knowledge of contract employment and experience and skills in recruitment and selection.
• English and Hausa Language proficiency required

Other information:

• The contract duration is 6 Months with possible extension upon satisfactory performance
• For an application to be valid, responsive References/Referees should be captured in the application with full and accessible contact information/details.
• All applicants will be considered based on established merits without regard to race, sex, color, creed, tribe, political affiliation, marital status, or any other characteristic protected by applicable Labor Laws/Acts/Policies.
• Applicants are advised that the requirement process does not require any form of payment or expenses during the entire process. Any request in this direction should be immediately reported, as it is contrary to established SOPs.
• Due to the volume of applications usually received, only shortlisted candidates will be contacted as at when due.
• Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received immediately. More so, we still reserve the right to change the closing date, if necessary.