Grants and Reporting Manager at INTERSOS

General purpose of the position

• In coordination with the SMT, MEAL, Program/ Project Managers and Technical Coordinators, timely support the design and development of new project proposals, high-quality reporting and regular grants' management activities in line with INTERSOS program goals, objectives and indicators and respecting donors' requirements.

Main Responsibilities and Tasks
Project design and development:

• Support the Program Coordinator on the drafting and updating of the donors mapping and donor’s strategy
• Support the Go No Go process through the analysis of donors call for proposals and its relevant elements
• In coordination with the SMT, Program Managers and Project Managers, support the design and development of new project proposals, ensuring that those are structured according to INTERSOS program goals and objectives and in line with donors’ template and requirements
• Regularly update mission Master Planning ensuring internal and external deadlines are respected and promptly communicated to relevant colleagues
• Regularly and/or ad hoc liaise with the Regional Office, specifically with the Regional Grant and Reporting Officer, to ensure project design meet donor’s guidelines and submission process respect the defined work-flow
• Under Program Coordinator guidance, ead the internal coordination of the proposal writing process promoting clear division of roles, responsibilities, engagement of relevant departments and time frame
• Ensure the matching and consistency of the information and budget figures across proposals documents, including financial components
• Ensure final documents package prior to submission is complete, consistent and compliant to donor rules
• Promptly flag any challenge or delays to relevant colleagues at mission and regional level

Quality Reporting:

• Under the supervision of the Program Coordinator, promote periodic revision and harmonisation of templates and formats used for the monitoring, follow up and reporting of activities in coordination with program / project managers and technical coordinators
• Liaise with HQ Grant Unit and Regional Office to receive and keep abreast of donors’ templates and guidelines
• Regularly update mission Master Planning (Reporting Tracker) ensuring internal and external deadlines are followed as per Grant Agreements and promptly communicated to relevant colleagues at mission and regional level
• Under the supervision of the Program Coordinator and in coordination with the Regional Office and HQ Grants and Compliance Unit, ensure the compilation, review and submission of timely, compliant and consistent reports in line with INTERSOS and donors’ requirements
• Ensure the matching and consistency of the information and budget figures across reporting documents (including program, finance and logistics components)
• Ensure correct storage of Reports and related annexes on INTERSOS Management Platform (IMP)

Grants Implementation Management:

• Under the supervision of the Program Coordinator and in coordination with the Program Managers prepare and conduct project kick-off (KO) meetings playing an active role within the revision of partner capacity assessments and grant agreements
• Promote, with the support of the Regional Grant and Reporting Officer, information sessions (also integrated in projects KO) on main donor guidelines, involving all the relevant departments (Program, MEAL, Finance, Logistics, HR and HQ Grants and Compliance Unit.)
• Support to field monitoring of performance indicators, conducting compliance spot checks on ongoing projects and programs partners (e.g. local partners)
• Conduct a periodical review of projects’ documentation ensuring the correct uploading and archiving on mission drive and on IMP.
• Support Program Coordinator in the organisation and implementation of project review meetings and project closure meetings
• Ensure projects' amendment requests (where needed) are in line with donors procedures and regulations
• Support the analysis of data and the visualisation of program outputs for monitoring and reporting purposes through Google Data Studio and/ or other recommended tools, and report any deviation in terms of achievements/trends to the Program Coordinator
• Ensure the Mission Communication Plan is updated regularly and support the Program Coordinator and Head of Mission in drafting external products and liaising with HQ Communication Department

Required profile and experience

• BA in International Affairs, Development, International Political Economy or other relevant field
• Minimum 3 year’s relevant work experience in program departments in the humanitarian sector
• Experience with grants management of institutional donors (BHA, ECHO, UNHCR, AICS among others) and understanding of Donors' requirements and compliance
• Project Cycle Management skills and capacity to plan and organise work activities
• Basic financial skills
• Capacity to analyse data to inform reporting and new programming
• Strong reporting and writing skills
• Essential computer literacy (word, excel and internet)
• A strong command of spoken and written English is mandatory.
• People management and development
• Capacity to work in teams with different backgrounds and expertise
• Capacity to work under pressure
• Result-oriented and attention to the details
• Understanding of humanitarian operations principles, standards and best practices
• Commitment to INTERSOS principles.

General conditions and benefits

• Salary range: 09 - 3.172€ - 3.577€ monthly gross
• Accommodation: Shared Guesthouse
• R&R: 7 days of psycho-physical recovery every 12 weeks + 1000€ allowance.
• Annual Leave: 2.5 days per month
• Medical insurance for the staff
• Transportation and visa: Round-trip flights. For missions lasting at least 9 months, an additional flight ticket to the Country of residence and return to the mission will also be provided.
• Induction: one week of online induction before the deployment.