Front Desk Officer at Prime Montessori School

Job Summary

• We are seeking a professional, organized, and customer-focused Front Desk Officer to serve as the first point of contact for visitors, clients, and incoming communications.
• The ideal candidate will be responsible for managing front desk operations, handling correspondence, supporting administrative activities, and ensuring a professional and welcoming office environment.
• This role requires someone with excellent communication skills, strong attention to detail, and the ability to manage multiple administrative tasks efficiently.

Key Responsibilities

• Welcome visitors, clients, and guests in a professional and courteous manner
• Manage incoming calls, emails, and official correspondence
• Track, record, and distribute all incoming correspondence to relevant departments
• Maintain accurate records of communications and administrative documents
• Support office administration activities and ensure smooth daily operations
• Manage petty cash transactions and maintain proper accountability records
• Coordinate timely payment of bills within assigned responsibilities
• Monitor and manage office supplies, newsprint, and administrative materials
• Ensure proper use and maintenance of company assets under your care
• Provide administrative support to the HR and Administration team
• Supervise office cleaners and ensure office spaces remain conducive and presentable
• Carry out any other duties assigned by management

Requirements

• 3–5 years’ experience in a front desk, administrative, receptionist, or customer-facing role
• Experience in a corporate environment is an added advantage

Required Skills:

• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Time management skills
• Problem-solving ability
• Proficiency in Microsoft Office Suite
• Ability to maintain confidentiality
• Strong record-keeping/documentation skills