Front Desk & Executive Assistant at MacTay Consulting

Job Responsibilities
Front desk:

• Manage the Front desk professionally to ensure best practice customer service delivery to staff and external clients.
• Attend to enquiries (phone, e-mail and face-to-face) and coordinate/manage visitor movement within the office.
• Effectively manage mail distribution.
• Facility vendor management.
• Collaboration with SHE on facility management.
• Managing janitors.

Executive Assistant:

• Manage the agenda of visiting business leaders in country and collaborating with their EAs in other affiliates.
• Provide administrative support to Directors ensuring proper co-ordination of their schedules and business engagement.
• Manage the day-to-day administration of the Directors’ manage workflow, vehicle documentation and expense retirements.
• Liaise with relevant individuals, external organizations, etc to arrange meetings and prepare agendas on behalf of the Directors.
• Contact with the Travel team to co-ordinate the Director’s itinerary and travel arrangement

Requirements

• Bachelor’s Degree in Business Administration, Human Resources, or related field.
• 2–4 years of experience on the role.
• Basic data analysis/analytic skills.
• Confidentiality and a professional demeanor.
• Good proficiency in the use of office productivity tools (especially Word and PowerPoint).