Front Desk / Admin Officer at Westbridge Energy and Lubricants

Key Responsibilities
Facility Management:

• Oversee daily operations and maintenance of office buildings, warehouses, and related infrastructure.
• Coordinate vendors, cleaners, technicians, and security service providers to ensure consistent upkeep.
• Monitor utility usage, ensure timely payment of bills, and troubleshoot basic facility issues.
• Ensure compliance with health, safety, and environmental standards.

Fleet Coordination:

• Manage and schedule vehicle movement for operational use.
• Monitor fuel usage, vehicle servicing, and maintenance schedules.
• Keep accurate records of driver logs, vehicle repairs, and registration/insurance renewals.
• Liaise with drivers and vendors to ensure optimal fleet performance.

Logistics & Administration:

• Oversee general office administrative tasks such as procurement of office supplies and maintenance materials.
• Supervise dispatch services and coordinate delivery of materials to sites or clients.
• Track and manage administrative and operational floats; ensure proper accountability and timely retirements.

Regulatory &Statutory Compliance:

• Handle the remittance and documentation of statutory obligations (e.g., taxes, pensions, insurance).
• Maintain accurate records and liaise with relevant regulatory bodies as required.

Requirements

• OND in any relevant field
• Must reside in or around Oregun, Ikeja
• 2–3 years of proven experience in administrative or logistics roles, preferably within the real estate or construction sector.
• Good knowledge of facility management principles and statutory requirements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent negotiation, and organizational skills.
• Ability to multitask and work under pressure with minimal supervision.
• Strong attention to detail and commitment to delivering high-quality work
• Excellent organizational, communication, and interpersonal skills.