Fleet Supervisor at Stockgap Fuels Limited

Location: Port Harcourt, Rivers

Responsibilities

• Improve Fleet Management business by agreed percentage YoY.
• Implement, Monitor and Control Fleet Management Cost optimization strategy.
• Implement and Control Fleet Management Revenue maximization strategy.
• Ensure proper documentation of all business transactions and all business engagements with
• Ensure proper financial documentary records are kept for report and audit purposes.
• Ensure proper assumptions are available for profitable investments purposes.
• Cost Management - Fleet Management Costing System
• Develop a cost dashboard monitoring all the key cost drivers on a weekly basis.
• Analyse each key cost driver to determine trend, cost pattern, root cause and Identify solution and share with Unit Head.
• Develop and maintain a Tyre planning, utilization, Regrooving and rethreading cost model when necessary.
• Determine the crash cost of each truck breakdown / accidented trucks.
• Ascertain crash cost liability – company/driver/third party/Insurance.
• For driver crash cost liability, follow the willful damage repair procedure.
• Follow the willful damage repair procedure for driver crash cost liability.
• Follow through with the Finance & Accounts team and the company Insurance Company for insurance crash cost liability.
• Develop and maintain required CAPEX for the Fleet Management.
• Review and report monthly and annual Fleet Management Operating Expenses.
• Develop and maintain Fleet Management Annual budget.
• Prepare annual fleet budget, expenditures and analyse all fleet financial objectives.
• Conduct periodic market research for utilisation and optimisation of the company fleet management – Identify competitors, industry market size, and market opportunities.
• Define Fleet Management Service offerings, appraise more service offerings to grow market share size.
• Manage and Improve all Internal and External customer relationships with Fleet Management.
• Analyse truck/vehicle maintenance history to determine current level of effective truck life span and provide strategic/technical recommendations to improving the truck life span.
• Develop truck lifespan repair cost and align it with the truck profitability through truck redistribution strategy, truck utilization and truck maintenance plan.
• Determine and assess Truck historical km and expected km for replacement assessment.
• Ensure strict vehicle servicing and maintenance time to minimize downtime and maintain schedule.
• Provide monthly vehicle maintenance cost report.
• Organize, oversee and schedule routine and ad hoc fleet vehicle maintenance.
• Conduct random inspections of vehicles within the fleet.
• Develop and implement operational standards to maintain vehicles and advocate best practices in Stockgap.
• Organize the repair of any damage to vehicles and investigate/document cause of damage.
• Develop and Implement monthly and annual Truck maintenance plan.
• Ensure that all willful damage repairs are valued, cost accumulated and recovered from relevant stakeholders
• Ensure Total Willful Damage Cost is analysed by contract, by drivers, by repair/fault reported and by frequency of occurrence.
• Training on prone areas recommended for the drivers in conjunction with the Drivers Admin. and HSE departments aimed at reducing willful damage occurrence and associated cost.
• Generate monthly willful damage report.
• Follow up with the recovery of the Willful Damage Cost.
• Vehicle Availability
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
• Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements.
• Maintain and monitor recordkeeping system to organize fleets as per various schedules and requests.
• Schedule, route, maintain, and track Stockgap vehicles.
• Analyse the effectiveness of vehicle operations
• Plan, process and execute vehicle purchase and vehicle replacement.
• Provide monthly fuel usage and justify with mileage covered.
• Responsible for the management, performance and welfare of drivers and fleet staff.
• Facilitate and implement corrective action and capacity building to manage entire fleet to achieve Stockgap objectives.
• Ensure proper documentation of trucks after loading.
• Plan, process and execute vehicle purchase and vehicle replacement.
• Monitoring drivers’ behaviour and ensuring adherence to Stockgap code of ethics.
• Take up ad-hoc assignments as may be directed from time-to-time
• Develop Fleet Management Policy
• Implement and Monitor Fleet Management Risk Policy.
• Develop, Institute, Implement and Monitor Fleet Management Asset Management Policy.
• Develop and implement Fleet Processes and Procedures.
• Develop truck utilization and truck replacement policy and standard.
• Identify and review existing fleet processes and compliance levels.
• Ensure compliance to all the established processes and controls and develop process around identified gap areas.
• Establish and Monitor Internal Control process among all functional units within Fleet Management to ensure compliance.
• Communicate existing or new processes to all Fleet Management staff to create maximum awareness and undisputable culture within the system.
• Implement punishments for failure to comply to agreed process.
• Establish feedback and implement controls of processes.
• Ascertain and improve where necessary, Fleet Management staff organization capacity in relation to process and compliance.
• Perform vehicle registration, insurance and documentation of new and old vehicles in existing fleet.
• Monitor and ensure fleet operations is in compliance with local and state rules and regulations.
• Encourage and promote compliance culture within Fleet Management team
• Ensure compliance with all health, safety and security regulations and policies.
• Ensure that adequate and effective risk assessments are undertaken and regularly reviewed.
• Responsible for the health, safety and welfare of all staff under direct management and expected to contribute to the health and safety of all personnel in the overall business unit.
• Comply with health and safety procedures and instructions.
• Participate in Health Safety and Environment Toolbox talks, hazard observation and reporting, and Trainings.
• Have daily pre-tour meetings with team members.

Qualifications, Experiences and Skills

• Higher Institution Degree (University or Polytechnics) in Logistics Planning, Business Administration, Mechanical Engineering or any related disciplines
• Professional certification in Logistics Planning from the Chartered Institute of Logistics & Transport Nigeria or its overseas equivalent.
• A relevant postgraduate Degree (e.g. M.Sc in Transport Planning & Management)
• Minimum of six (6) years relevant experience in Heavy duty fleet management in a reputable organization
• Organisational skills.
• Analytical and problem solving skills.
• Quantitative ability.
• Attention to detail.
• Maintenance.
• Transportation knowledge.
• Safety
• Financials
• Vendor management
• Excellent communication, organizational and multi-tasking skills.
• Advanced Ms Office user with focus to Excel use
• Ability to form working relationships with people at all levels.

Salary
N200,000 - N250,000 Monthly.