Fleet Operations Manager at Max.ng

Responsibilities

Documentation

• Maintain records of all vehicles within city jurisdiction and maintain records of their status at all times
• Ensure that records admitted in VAMS (Our Home grown Computerized maintenance management system) are without errors and reliable.
• Collaborate with the Driver Operations team to monitor vehicles to ensure that inactive vehicles in your domain do not exceed 2% at any point in time.
• Maintain a record of daily activations in your jurisdiction.
• Ensure that every vehicle that enters the facility is checked in and also checked out when they leave the facility.

Vehicle Setup

• Setup of newly procured vehicles within a defined frame and budget
• Coordination of vehicle documentation process to complete the setup loop
• Oversee that all vehicles which are activation ready are activated timely
• Upload vehicle information into VAMS accurately

Vehicle Maintenance

• Ensure that all vehicles scheduled for maintenance are checked into the premises and on VAMS
• Maintain detailed records of vehicle maintenance and servicing
• Coordinate with Authorized Service Workshops in his jurisdiction to ensure that service records are entered into VAMS
• Liaises with OEMs to ensure Warranty issues are tracked and closed out
• Follow up and ensure that insurance claims are closed out within the allocated time and ensure vehicles are restored to service
• Ensure compliance with all Federal, State and Local laws related to the repair of vehicles and equipment use and care
• Responsible for maintenance of all operational vehicles in jurisdiction (These include vehicles used by verification, retrievals teams etc.)

Vehicle Refurbishment

• Ensure that vehicles deactivated or churned are immediately assessed and planned for refurbishment
• Follow up to ensure that churned vehicles are re-certified within the period set up in the SOP.
• Work with the growth team to ensure that recertified vehicles are activated timely with zero refurbishment returns

Fleet Security

• Ensure every vehicle is tracked and reporting live location on the IoT Platform. Work with recovery teams to ensure that every defaulting vehicle is returned to the yard
• Escalate issues with vehicle security to management and follow up for prompt resolution.

Administrative Functions

• Manage subordinates' teams to boost morale and drive collaboration between the teams.
• Responsible for managing the performance of direct reports to drive accountability
• Create strategies to reduce cost, increase profits and improve efficiency.
• Create a budget for the team and present to the management for proper analysis and approval
• Efficiently manage disbursed petty cash to ensure accountability.
• Oversee inventory to ensure that spare parts are judiciously used for the purpose for which they are procured.

Requirements:

• Strong interpersonal and communication(written and oral) skills
• Good understanding of Inventory Control principles and practices
• Proficient in MS Office/Google Workspace
• Good understanding of fleet management
• Critical and Analytical thinking
• Accuracy and Attention to detail
• Confidentiality and Thoroughness
• Minimum of Bsc in any Engineering Discipline. Mechanical Engineering is preferred.
• 4 Years cognate experience as a Fleet Officer