Fleet Officer at Save The Children

Ref No: 2100044W
Location: Maiduguri, Borno
Employee Status: Permanent

Child Safeguarding

• Level 3. The responsibilities of this post may require the post holder to have regular contact with children and young people.

Role Purpose

• The post holder is responsible for ensuring all transport needs are met, vehicles well-maintained, drivers trained, travel routes regularly assessed/updated in coordination with the security department and any operational gaps addressed in a timely manner.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Areas of Accountability:

• Ensure transport requirements of programmes and support departments are provided timely and effectively
• Develop vehicle scheduling system in order to keep costs to the lowest possible
• Ensure a comprehensive vehicle tracking mechanism is in place to ensure daily vehicle check-up is done, mandatory periodic maintenance service is completed, repairs are made immediately and unidentified operational gaps are addressed.
• Generate, maintain and circulate appropriate fleet reports (Vehicle Movement Plan, Vehicle Rental, Vehicle Repair and Maintenance, Fuel Consumption, etc.) to line manager and relevant staff as needed.
• Conduct refresher training to ensure standard SCI Fleet policies and procedures are followed and adapted by drivers at all times.
• Ensure existing travel routes are operationally safe and efficient by conducting regular assessments in coordination with the Safety and Security Department.
• Identify new potential routes to areas of responsibility that may reduce travel time and security risks to general operations.
• Determine and implement the use of secure alternative routes to project areas, offices and guest houses to a lower susceptibility of tailgating.
• Ensure SCI fleet operations adhere to local and national traffic laws and regulations by proactively seeking regular updates from relevant government authority
• Take lead in coordinating with Programme Manager/Officer and Warehouse Officer on Cargo Movement needs including but not limited to sector coordination and approval. 
• Manage and analyze Fleet Performance Tracker in order to suggest more efficient and effective ways to run the department

Additional Job Responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Qualifications and Experience

• BSc / HND in Mechanical Engineer/Logistics/Fleet Management or relevant studies
• Minimum of 3 years post NYSC relevant experience working with INGOs in NE Nigeria
• Possession of a valid driving license
• Knowledgeable in vehicle servicing/repair
• Experience working in a relatively insecure field-based environment
• Experience working with Save the Children is desirable
• Computer Literacy (MS Word, MS Excel, MS Outlook, etc.)
• Able to communicate excellently in English and Hausa
• Experience in managing the office vehicle fleet

Behaviours (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future-oriented thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates the highest levels of integrity.