Fleet Officer at Rotation and Precision Machines Limited

General Function & Key Objectives:

 The Fleet Officer will oversee all aspects of fleet operations, including vehicle maintenance, repairs, documentation renewals, insurance management, tracking systems, vendor relationships, and compliance. This role requires a hands-on approach to ensure all the company vehicles are operational, cost-effective, and compliant. 

The Fleet Officer will serve as the key point of contact for all vehicle-related matters across the group.

Primary Responsibilities:

• Manage day-to-day operations of the entire company fleet.
• Oversee routine maintenance, servicing, and repairs of all vehicles.
• Handle vehicle documentation renewals, including licenses, registration, and roadworthiness certificates.
• Manage the company’s vehicle insurance portfolio – renewals, claims, and policy management.
• Maintain and monitor car tracking systems; ensure real-time vehicle tracking and coordinate with employees.
• Maintain up-to-date records of each vehicle, including maintenance history, logbooks, registration, and inspection reports.
• Liaise with approved vendors for repairs, maintenance, insurance, and compliance documentation.
• Keep the vehicles clean and properly maintained by performing regular washing and cleaning of the exterior and interior. 
• Provide accurate time records of the company vehicles going out and coming in and signing logbook register for taking and returning vehicle keys.
• Prompt reporting of any accident, injury, and vehicle damage to the HR/Admin manager for necessary actions 
• Conduct regular vehicle inspections and audits to ensure roadworthiness and regulatory compliance.
• Monitor fuel usage and overall vehicle utilization where applicable.
• Ensure adherence to policies and assist in policy development and implementation.
• Prepare and submit timely reports on fleet performance and operating costs.

Requirements & Skills:

• Proven experience in fleet or transport management.
• Strong organizational and record-keeping skills.
• Knowledge of vehicle maintenance and regulatory requirements.
• Ability to manage multiple vendors and negotiate service agreements.
• Proficiency with vehicle tracking technologies and related software.
• Excellent communication and reporting skills.
• Attention to detail and ability to conduct physical inspections.