Fleet Manager at Tranex

KEY FUNCTIONS: Oversees the purchase, repair and maintenance of Company’s fleet of vehicles and motor cycles with constant research to improve fleet administration standards and policies in line with current trend as well as ensuring the frugal management of fleet activities within approved budget. Overall Fleet department efficiency.

Primary Duties & Responsibilities:

• Oversee assigned fleet’s operations and make direct reports to the Head of Operations on fleet performance and other operational requirements
• Direct activities relating to dispatching, routing, and tracking vehicles and motor cycles nationwide.
• Plan, organize and manage the work of subordinate staff to ensure that fleet functions are accomplished in a manner consistent with organizational requirements.
• Direct investigations to verify and resolve internal customers’ complaints on official vehicles/Operational vehicles & Motor cycles.
• Obtain and maintain annual inspections by regulatory authorities or in line with contractual obligations from counter-parties
• Oversee proper use of Company’s assets – vehicles & motor cycles; maintain log to ensure minimum fuel level in vehicles’ tanks at all times in order to guide against injector damage
• Maintain daily inspections to ensure vehicles & motor cycles cleanliness before operational activities
• Meet Preventive Maintenance schedules in order to reduce unplanned repairs and road side call-outs.
• Work closely with all users to ensure scheduled fleet maintenance and repairs are carried out as at when due.
• Research for genuine parts, ensure availability at reasonable cost to the Company.
• Carry out pre-purchase assessment/inspection, confirm functionality of any vehicle or motor cycle for purchase in conjunction with the Company’s relevant Mechanics, and recommend the issuance of purchase orders through the Head of Operations.
• Maintain proper inventory of Company’s vehicles, motor cycles, spare parts and other consumables in line with organisational requirements
• Develop, maintain and ensure adherence to traffic laws and regular drivers’ orientation/pep talk programs
• Ensure that the Company complies with laws and regulations regarding transportation, and distribution.
• Motivate, organize and encourage teamwork to ensure set productivity targets are met.
• Perform vehicle registration, third party insurance, permits and documentation regarding induction of new vehicles and motor cycles in existing fleet.
• Develop and implement standard operational standards to maintain company’s fleet by advocating best practices.
• Plan and prepare annual budget, expenditures and analyse all financial objectives.
• Perform related duties as assigned or as the situation dictates.

COMPETENCIES, KNOWLEDGE, SKILLS AND ABILITIES:

• Complete and up-to-date knowledge of Federal and State transportation regulations. For instance, knowledge of FRSC’s regulations as espoused under Road Safety Registration for Tankers and tractor-Trailers (RSRTT) which is an extension of the Road Transport Safety Standardization Scheme (RTSSS) and that of Lagos as detailed out in the Lagos Road Traffic Law of 2012 as well as other jurisdictions pan Nigeria.
• Ability to accurately calculate load arrival times and other performance parameters to guide against overload of Company’s vehicles at any time by users.
• Ability to develop and maintain an accurate record-keeping system
• Prioritization: Understand what the single most important task is at any given moment. Ability to think on one’s feet and make decisions swiftly
•  Listening skills: Willing to listen to drivers, office personnel, management, state and federal regulators and their concerns.
• Handle emergencies: Ability to stay calm and take decisions promptly
• Differentiate driver issues, decode problems versus complaints and proffer relevant solutions promptly
•  Effective communication which is the ability to speak professionally and remain calm under immense pressure
• Be performance driven and goal oriented
• Strong negotiation skill
• Attention to detail and accuracy
• Ability to maintain confidentiality with strong work ethics.

QUALIFICATION AND REQUIREMENT:  

•  B. Sc /HND in Mechanical Engineering or its equivalent.
•  Any Post-graduate qualification is a plus.
• Minimum of 8 (eight) years post qualification experience in similar position.