Financial / HR Assistant at Medecins Sans Frontieres

Main Purpose

Execute administrative tasks and do follow up of project accountancy, according to administration manager's indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources

Job Description

• Execute administrative and legal related tasks, under supervision of the Administrator Manager checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Prepare employment contracts in conformity with legal requirements
• Manage HR database and personal files and keep them up-to-date in order to facilitate HR processes
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data.
• Follow up all expiring rental contract dates and inform the Administration Manager
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

Requirements

• Education: Desirable Finance, Business, or Administration related Diploma.
• Experience: Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs
• Language English and Hausa Mandatory

Knowledge:

• Essential computer literacy (word, excel, internet)
• Excellent communication skill.

Remuneration

• According to MSF National Salary Scale.