Financial Accountant at International Facilities Services Limited - IFS

KEY RESULT AREAS

• Financial Accounting & Financial Reporting
• Payroll Management
• Inventory Management; Stock Counts
• Procurement & Accounts Payable Management

KPA

ACTIONS

 Financial Accounting

• Ensure daily posting of all payment vouchers raised and proper classifications of expenses
• Ensure daily posting of receipts, PO and all other primary source documents
• Ensure weekly schedule of cheques raised and cash collected.
• Ensure weekly and monthly report of payables
• Enforce weekly job order report
• Enforce daily petty cash report and posting
• Enforce weekly reporting on receipts and posting
• Enforce weekly posting and report of invoices
• Enforce acknowledged invoice report
• Establish genuine fixed asset report and generate reports monthly, quarterly and annually
• Ensure adequate inventory management and regular stock counts at least once a month

FOR BRANCH AND PROJECTS ACCOUNTS

Weekly reports

• Report on cash and cheques lodged into accounts
• Report on payment vouchers raised with supporting documents
• Petty cash report
• Invoice schedule for one off jobs

Monthly reports

• Invoice schedule raised
• Schedule of receivables outstanding
• List of payments by clients
• Stock reports within / outflow and balances

Monthly branch audit and stock counts

• Updating and reporting month on month variations on payroll
• Generating weekly Accounts Receivables Schedule
• Generating weekly Accounts Payable Schedule
• Inventory Management; Stock Counts conducted monthly
• Weekly Cashbook – Summary Scheduling

Financial Reporting

• Ensure timely financial and statistical reports for management and board use.
• Ensure integrity of GL
• Generate and post monthly adjustments
• Update and reconcile intercompany account
• Generate monthly, quarterly and annual  P&L report
• Generate monthly, quarterly and annual  balance sheet
• Generate reconciliation of bank statements

Payroll Management

• Ensure the deployment and monitoring of attendance using TAMS or other electronic or manual means available for the preparation of payroll
• Ensure timely and accurate preparation of payroll on or before the 25th day of every month
• Ensure the timely payment of staff wages and salaries and communication of pay slips from Tally or other approved application to all operational staff

Inventory Management

• Establish and ensure neat organized central store
• Establish and monitor stock and inventory at all locations
• Establish bin cards and ensure keep update of all items available
• Establish and conduct monthly stock counting procedures
• Establish reorder levels
• Procurement & Accounts Payables Management
• Establish an organized procurement process
• Establish and maintain purchasing pattern for optimal stocking
• Establish price list of all items
• Establish re ordering levels for all items
• Establish three optional sources for each item with address and telephone numbers clearly indicated and maintain a database of approved vendors whether suppliers or open market