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  • Posted: Jan 13, 2022
    Deadline: Jan 26, 2022
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  • The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world. DRC fulfils its mandate by providing direct assistance to conflict-affected populations - refugees, internally displaced people (IDPs) and host communities in the conflict areas of the wor...
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    Finance Team Leader

    Location: Maiduguri, Borno
    Employment Type: Contract
    Supervised by: Finance Coordinator
    Reporting to: Area Manager Borno/Yobe
    Duty Station: Maiduguri, Borno State
    Area of Operation: Nigeria
    Employment Period: 6 months
    Type of Contract (Expat/National/Trainee): National
    Salary & Benefits: M-G-Step 0

    Background

    • Danish Refugee Council (DRC), has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally
    • Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

    Purpose

    • The Finance Team Leader will be the focal point for finance in the Borno office and supports the preparation of financial statements and maintenance of cash controls.
    • Works within the financial procedures of DRC, municipal policies, and procedures and in compliance with all national acts and legislation. The Finance Team leader supports the Area Manager and Finance Coordinator with reports for senior management in country.

    Key Responsibilities
    Cash Management:

    • Ensure biweekly cash forecast are compiled for all departments and share with Area Manager and finance coordinator before Thursday of the submission week (no supervision required).
    • Anticipate the cash need for Maiduguri and communicate to the finance coordinator at least one week before the cash is needed (no supervision required; Coordination with field office Finance staff)
    • Ensure adequate Petty cash is kept in Maiduguri office to cater for small time expenditures as per the Finance procedures (no supervision required).
    • Follow up on the bank liquidity to ensure compliance with DRC procedures.

    Finance and Accounting Management:

    • Follow up with staff and ensure the cash advances are settled within two weeks (Coordination with field office Finance staff and Area Manager/Finance Coordinator) and update the advances trackers which must be shared on a monthly basis.
    • Reconcile various pending advances in the ledger and ensure proper and timely settlement and reports to be submitted to area Manager and Finance Coordinator by 10th of following month.
    • Conduct weekly cash counts for Maiduguri office and submit cash count sheets by 4pm on Fridays to area manager, Finance specialist, finance Coordinator (no supervision required)
    • Prepare monthly cash counts for Maiduguri office on last working day of the month and submit to area manager and Finance Coordinator by 4pm on last working day of the month. (No supervision required)
    • Prepare bank and cash reconciliation for Maiduguri for accuracy and completeness and send to Finance Coordinator by 4th of following month.
    • Collect the commitments from the Procurement at monthly basis for budget availability monitoring purpose.
    • Prepare or call over cash book for Maiduguri office as per the finance calendar (submission on 3rd of the following month) to Finance specialist and Finance Coordinator.
    • Ensure payment request/documents are reviewed to ensure DRC/Donor documentation guidelines (Including checking of project code/budget line, availability of funds) are adhered, payments are finalized within three working days.
    • Ensure payment documents and vouchers are scanned and sent to Country Office on or before June 30th and December 30 twice a year (Coordination with field office Finance staff and area manager/Finance coordinator supervision)
    • Ensure that statutory deductions are paid to relevant authorities monthly to avoid any penalties. (PAYE, Pension, NHF, NSITF, WHT, and others as applicable) and report to Finance specialist, Finance Coordinator and Area Manager after payments (no supervision required)
    • Review all Order Request/Purchase Orders for proper coding and budget adequacy before approval. (No supervision required)
    • In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered but not captured in financial reports.
    • Ensure the presence and compliance of the required supporting documentation for financial audits, in cooperation with the ERP finance specialist in Nigeria Mission.
    • Assist the Finance Coordinator and Area manager in the verification of the resources scheduling performed in the System in the state Offices of DRC under his/her responsibility.
    • Coordinate the archiving on the share drive of all related dynamics supporting documents of the monthly accountancy in relation with the ERP Finance Specialist.
    • Upload the offline G/L or PEX journals for non-Purchase Orders (POs) transactions of the Finance team of the base after reviewing the transactions in the journals against those in the cash books.
    • Participate in audits preparation/execution (compilation of audit requirements)
    • Provides feedback and enhances internal controls to satisfy audit requirements; takes part of providing data and records during the audit process; reports immediately on irregular spending to Finance/accounting specialist or Finance Coordinator as deemed appropriate.
    • Contribute significantly to the Month End Reconciliation (MER) for the base entries in Dynamics

    Budgetary Management:

    • Review Budget Follow Up/Transaction details for Maiduguri office in coordination with the relevant program managers to ensure postings are done correctly, overspendings are rebooked on monthly basis. Budget monitoring Status report to be submitted to Area Manager within seven working days from receipt of BFU/TDL (Support/Supervision from Finance specialist, Head of Base, Program/Project Managers)
    • Review project work plan against finance forecast in coordination with the program staff on quarterly basis.
    • Compile and prepare the finance details (analyse expenditure progress) for Maiduguri office for Quarterly/Annual review meetings.
    • Assist Area manager on budget preparations (Training from Finance coordinator).

    Other:

    • Serve as technical resource person for the Finance department and programme team for the base and subbases.
    • Produce monthly and quarterly reports as and when required by management.
    • Report to the Finance coordinator/Area Manager any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
    • Follow any new procedures and guidelines designated in circulars from Country Director/Finance Coordinator/RO and HQ.
    • Identify the technical problems encountered on the base of Maiduguri to be addressed by the management.
    • Take part of regular staff meeting and respects to the weekly task report in line with performance management.     
    • The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
    • Experience and Technical Competencies: (include years of experience)

    Qualifications
    Essential:

    • At least four years’ work experience in field of Finance / Accounting / Bookkeeping in an NGO or the commercial sector.
    • Excellent Computer Skills (MS Office, Internet) and an advanced proficiency in Excel are required.

    Desirable:

    • Excellent organizational skills, self-motivated, proactive, and able to accomplish set deadlines.
    • Willing to meet deadlines with minimum supervision
    • Ability to prepare basic training modules on Dynamics, accounting, and finance management.

    Required Skills & Qualities:

    Core Competencies of DRC:

    • Striving for excellence
    • Collaboration
    • Taking the lead
    • Communication
    • Demonstrating Integrity
    • Ability to work in a multinational and multicultural environment
    • Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
    • Excellent communication skills, as well as patience and politeness, are required
    • Multi-tasking and Organizational skills is a must
    • Adaptable and Flexible
    • Proven analytical and critical thinking skills
    • Exemplary sense of ethics in the workplace
    • Team-oriented & good sense of humor.

    Conditions

    • Availability: 01/ March / 2022
    • Salary and Conditions: In accordance with Danish Refugee Council’s Terms of Employment.
    • The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

    Method of Application

    NoteDanish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply!

    Interested and qualified? Go to Danish Refugee Council (DRC) on candidate.hr-manager.net to apply

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