Finance Officer at TotalEnergies

Context & Environment

• Ibadan Sales Area is generally peaceful with no attendant political disturbance.
• Ibadan Sales Area is geographical covered by majorly three South West States; Oyo, Kwara and Osun state.
• Financial records are maintained on a fully integrated on-line ERP i.e., SAP

Activities

GENERAL

• The main contact person of the Finance Division in respect of internal control issues.
• Effective monitoring of fixed cost to ensure that expenditures are kept within approved budgetary provisions.
• Timely rendition of monthly reports to General Accounts unit of Final Account Department.
• Ensure Internal Controls are adhered to.

CASH

• Ensure timely replenishment of petty cash imprest to support the day-to-day petty cash expenses of the sales area.
• Post petty cash vouchers regularly and agree amount with general ledger balance.
• Regular monitoring of Budgets (Ibadan CSC, Ilorin CSC, and Training School) to ensure no foreign posting is made and no overrun.
• Monitoring of Cash advances and reporting to Head Office.
• Daily/Monthly monitoring and reporting of cash balances in the ledger.

TREASURY

• Regular posting of POS Reversals from bank reconciliation statements sent from Head Office daily and weekly.
• Correction of wrong posting in stations account with 200 transactions monthly
• Posting of debit/credit note document as approved for stations and GTEs with 200 DR/CR notes processed monthly
• Cancellation of invoices for CSC, as approved by Sales Admin Manager from CSM.
• Prompt lodgment of GTE’s customers cheques to our various banks with 20 lodgments monthly

COMPANY CREDITORS

• Check and approve PR for LPO/process vendors’ bill with PR of N5million monthly (USD12,000 monthly).
• Post through the Shared Service Centre (SSC) and send contractors invoices to Head Office (FAD) weekly for payment with 100 invoices processed monthly.
• Post through the Shared Service Centre (SSC) and send staff claims monthly to Head Office (ERD) for payment with 150 vouchers processed monthly
• Monthly clearing of transporter balances to their respective Vendor Accounts for the Sales Area.
• Timely and Urgent processing of utility bills for the Sales Area.

STOCK AND ASSETS

• Observe Stock taking monthly and key into SAP, report thereon to MARD for preparation of Variance report for VMS and owned depots.
• Observe stock taking exercise for spares, station consumables and report thereon to FAD.
• Ensure that extract of fixed assets register from the Head office agreed with physical inventory in the Sales Area.

Candidate Profile

• BSc / HND in Accounting or related degree with at least 3 years' post graduate experience.
• Proficiency in the use of data analysis tools including Microsoft excel, power point & power Bi and SAP.
• Great communication, analytical and interpersonal skills is required.