Finance Officer at Rapid Action Aid Initiative (RAAI)

Department Summary

• The Finance Department is responsible for guiding financial decision-making and managing RAAI financial resources.
• The Department’s role is broadly divided into three major areas: financial planning and control, which involves developing annual financial strategy and budget, ongoing monitoring and establishment of financial controls; transaction processing, which covers the day-to-day management of internal financial transactions; and financial reporting for donors.

Responsibilities:

• Gathering, analyzing, and interpreting relevant financial data.
• Lead our Finance intern
• Evaluating and optimizing financial controls and procedures.
• Updating daily transaction records and assisting with payroll administration.
• Managing accounts receivable and payable, as well as expenses.
• Keeping records of invoices and tax payments, as well as reviewing and processing reimbursements.
• Preparing and monitoring of bank statements, balance sheets, and budgets of respective projects.
• Resolving account discrepancies and performing account reconciliation.
• Preparing financial reports on monthly basis.
• Keeping abreast of regulatory requirements and best practices in financial administration.
• Maintenance of the internal control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and travel claims, are duly processed.
• Ensure that staff advances, returns and claims conform to RAAI standards and laid down policy before approval is made.
• Establish a good tracking system for advances and ensure that clearance of advances is done on time.
• Proper control, archiving and filing of all supporting documents related to payments for projects and Field Offices
• Ensure timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Post payments and ensure that correct coding of expenditure on all payment Vouchers, Purchase Orders and Purchase Requests is done.
• Ensure financial activities goes in line with our financial policy at all time.
• Assign duties, supervise, train and appraise the Finance Assistant when applicable.
• Responsible for preparation and remittance of monthly taxes deducted from staff, suppliers and consultants on time to relevant authorities.
• Contribute in the design, development and implementation of the financial management policies, procedures and practices
• Support the Finance Coordinator in audit preparations and close outs
• Ensure that all cash and bank payments are processed on time, fully approved and with high quality supporting documentation
• Ensure daily and weekly cash counts are done to respectively and prepare the monthly reconciliation of the bank and cash accounts
• Cover for the Finance Coordinator during absences
• Strong end to end knowledge on invoice processing, vendor master management.
• Would be involved in handling queries for vendor statement reconciliation through calls and emails.
• Coordinate all accounting activities associated with the General Ledger particularly fixed assets, inter-agency, inventory, cash and bank
• Process internal and external payment requests.
• Prepare monthly management reports of all projects
• Coordinate annual budgeting process and maintain appropriate financial documentation.
• Evaluate financial operations to strategies and implement best practices for RAAI efficiency.
• Prepare quarterly and annual financial statements
• Coordinate year-end audits with internal and external Auditors
• Provide any other general accounting support that may be requirement from line manager

Requirements:

• A minimum of 5 years’ experience as a financial administrator or similar role with experience in financial transactions. But in humanitarian context will be an extensive advantage.
• Member of any professional accounting body is an added advantage.
• Highest standard of ethics and integrity
• Digest and improve financial policy and procedure manual
• Professional Accounting certification (e.g. ICAN).
• Good extensive knowledge of the Northeast context of humanitarian response
• Knowledge of QuickBooks, Zoho Books, Fresh-Books, Agresso accounting software is required as paramount or any accounting software
• Proficiency in Microsoft Office, particularly Excel.
• Sound understanding of financial and accounting principles.
• Strong verbal and written communication skills.
• Strong attention to detail and good analytical skills
• Advanced proficiency in accounting software, In-depth knowledge of financial controls and accounting standards.
• Extensive experience in financial reporting.
• Exceptional attention to detail.
• Superb organizational and time management abilities.
• Great collaboration and communication skills.