Finance Officer at Policy Innovation Centre (PIC) Institute

Job Summary

• The Finance Officer will be responsible for the effective financial management of the organisation, ensuring transparency, accountability, and efficiency in the use of resources.
• This role will involve maintaining accurate financial records, preparing financial reports, and supporting budgeting and auditing processes.
• The ideal candidate will possess strong analytical skills, attention to detail, and a commitment to the mission and values of the organisation

Key Responsibilities

• Financial Management and Reporting:
  • Maintain accurate and up-to-date financial records, including ledgers, receipts, and invoices.
  • Prepare and present monthly, quarterly, and annual financial reports to management and donors.
  • Monitor and report on budget variances, and provide recommendations for corrective actions.
• Budgeting:
  • Assist in the development of annual budgets and financial forecasts.
  • Monitor project and departmental budgets, ensuring that spending aligns with financial plans.
  • Provide financial analysis to support decision-making and strategic planning.
• Accounting and Compliance:
  • Process payments, including vendor invoices, employee reimbursements, and grants, ensuring all transactions comply with organisational policies and donor requirements.
  • Reconcile bank statements, petty cash, and other accounts regularly.
  • Ensure compliance with local tax laws, regulations, and financial reporting standards.
  • Assist in the preparation and coordination of external audits.
• Grants Management:
  • Track and report on grant income and expenditure, ensuring funds are utilised according to donor agreements.
  • Prepare financial reports for donors, ensuring accuracy and adherence to donor guidelines.
• Payroll Administration:
  • Oversee payroll processing, ensuring timely and accurate salary payments, tax deductions, and benefit disbursements.
  • Maintain employee financial records, including salary advances, loans, and deductions.
• Capacity Building:
  • Provide financial training and support to program staff and other stakeholders to ensure a clear understanding of financial processes and responsibilities.
  • Support the development and implementation of financial policies and procedures.
• Risk Management:
  • Identify and address financial risks, implementing internal controls to safeguard the organisation’s assets.
  • Ensure that financial systems and procedures are robust, compliant, and support future growth