Finance Officer at Pathfinder International

About the job

Key Performance Areas and Percentage Worked

Recording, Monitoring, Tracking and Reporting - 20%

• Tracks key indicators and the processing of monthly country office reporting, including the receipt, recording, reconciliation, and consolidation of all income, expenses, and balance sheet items.
• Reviews monthly project spending performance for accuracy, allowability, availability of project funds, adequate supporting documentation, and proper authorization.
• Assists with monitoring all matters that may affect the financial integrity of Pathfinder programs or the organization and assists in investigations in response to allegations of improper conduct.

Compliance - 15%

• Assists with ensuring standard financial systems and controls are established and maintained to provide appropriate level of controls over the organization's resources.
• Assists with the development and implementation of effective tools, systems, policies, and procedures that ensure consistent compliance.
• Ensures compliance with GAAP, Pathfinder, and donor policies.
• Reviews monthly spending performance of country offices to ensure compliance with Pathfinder and donor policies.

Process and Tools Continuous Improvement - 10%

• Assists with the development and implementation of financial policies and procedures in a continuous effort to improve field financial reporting and compliance.

Audit Preparation - 15%

• Collects and organizes information from states in preparation for the annual external audit and/or program specific audit.

Award Administration - 15%

• Prepares donor required invoices and financial reports in accordance with award terms and conditions.
• Supports the design, implementation, management and monitoring of award and sub-award systems and workflow processes and procedures.

Budgeting - 10%

• Assists in the preparation and monitoring of the annual budget, financial forecasts, and cash flow projections.
• Prepares budgets and modifications for cost proposals in compliance with the requirements of RFPs, RFAs or other solicitations.

Financial Capacity Building and Development - 10%

• Assists with training country finance staff on all Pathfinder financial policies and procedures.

Project Management and Participation - 5%

• Leads, manages or participates on cross-functional project teams.

Minimum Education and Work Experience:

• Bachelor’s degree in accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies.
• 4 years’ professional experience working in finance, financial monitoring, policies and administration.
• Work experience with international non-governmental organization.

Competencies/Attributes:

Minimally Required Job-Specific Competencies:

• Agency and Donor Rules and Regulations: Foundational knowledge of USAID, and other governmental and nongovernmental agencies' rules and regulations.
• Financial Accounting Systems Implementation: Foundational knowledge of financial accounting systems implementation at a project or program management level.
• Financial Systems: Foundational knowledge of operations, financial management, organization and planning, as well as operational knowledge of major accounting, reporting and finance functions. Proven ability to work with others to prepare budgets.
• Financial Reporting: Ability to prepare and develop required financial reports.
• PC Tools: Foundational knowledge of finance and accounting software applications to include systems, data and spreadsheets.
• Audit Process: Foundational knowledge of the audit system, process and tools.
• Compliance: Foundational knowledge of compliance standards and guidelines.
• Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers.

Minimally Required Organizational Competencies:

• Project Management Planning and Leadership: Ability to lead and manage cross functional initiatives.
• Analysis and Sound Judgement: Advanced analytical and trouble shooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
• Software Applications: Foundational knowledge of MS Excel, PowerPoint, Word and Outlook.
• Languages: Proven ability to write and speak using local language and English language.
• Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of assigned program, including program strategies and indicators.
• Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
• Influencing and Customer Service Skills: Proven ability to influence using diplomacy skills with key stakeholders. In-depth demonstrated customer service skills.
• Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
• Matrix Management: Ability to thrive in a matrixed organization.
• Confidentiality: Proven ability to maintain confidentiality on work-related issues

Other Information:

• Travel required (10% or less).
• Uses cellular and office phone, laptop or desktop computer.