Finance Officer at Albarka Healthspring Foundation

Job Summary

• The Admin and Finance Lead is responsible for ensuring compliance with general donor regulations, grant specific requirements and AHSF policies and procedures.
• Additionally, this position will ensure the day-to-day financial and administrative activities and will support the Finance Manager on one program or program site including human resources administration, finance administrative activities and reporting.

Duties and Responsibilities
Finance:

• Coordinate with the team to ensure timely financial and progress reporting is completed and submitted by sub-grantees, reviewed and approved on timely manner and file the reports in sub-grant management file.
• To work closely with AHSF sub-grantee(s) finance staff(s)
• Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and International Medical Corps internal policies and procedures
• Ensure required pre-approvals are secured in advance of incurring an expense
• Assist in solving Test of Transaction (TOT) issues and send them to Auditor.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
• Prepare ad hoc logistics and financial reporting to aid in tracking and reconciliation of transactions
• Maintain accurate financial transactions and grant/contract records
• Assist program staff and finance department in meeting donor/client and internal reporting requirements
• Prepare timely and accurate financial reports for submission to donor on or before the deadlines
• Prepare timely and accurate monthly Pipeline.
• Prepare Cash request projection to HQ/country office
• Maintain frequent communication with Program Staff, and Field Office Finance to ensure finance activities and objectives are communicated clearly.
• Work with program and logistics staff to ensure the coordination of programs is within budgeted targets.
• Interface with service providers on service delivery, invoicing and processing of payments
• Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
• Train fellow staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development of staff
• Maintain frequent communication with Finance Director to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted target
• Attend coordination meetings which are relevant to finance activities
• Interface with national government and relevant statutory agencies to ensure compliance with varying government regulations when necessary.

Team Management:

• Ensure weekly briefings and update with all team members once a week.
• Discuss security update and rules with team.
• Ensure appraisals are conducted periodically.
• Ensure dissemination of information to team members.
• Team building; ensuring each team member is carried along on the job and build individuals capacity.

Representation:

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Director and Executive Director when called upon to do so.
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Qualifications

• A University Degree in Accounting. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage.

Experience:

• Minimum of 3 years’ experience in administration and financial management in the humanitarian sector, including experience in grant financial management aspect of international donor agencies.
• Extensive experience in working with computerized accounting systems, preferably QuickPoint.
• Experience in working within a large departmental team.
• Ability to handle handled multiple projects, worked with INGO, NGO.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Knowledge of varied donor financial regulations.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competency:

• Proven leadership qualities required.
• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work under pressure and manage work load effectively and efficiently to meet deadlines.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas.
• Proficiency with MS Word and Excel.

Prevention of Sexual Exploitation and Abuse

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics: 

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF).
• As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards. 
• Conducts work with the highest level of integrity.