Finance Officer at Action Against Hunger | ACF-International

Location: Monguno, Borno
Job type: Full Time
Level: Mid Level
Starting date: As Soon As Possible
Direct Line Manager:  Finance Manager
Technical Supervisor: Finance Manager

Tasks and Responsibilities
Objective 1 - Manage the cash / bank and the accountancy of the base:

• Bank payments for vendors, enumerators and other daily workers
• Daily record of payment vouchers in to Excel Bankbook (BMU1NGN), in respect to AAH standards in terms of use of Chart of accounts, project code, contract, financial line and the third party codes.
• Maintain bankbook files of all financial transaction
• With the help of Finance Manager, monitor funds & ensure that there is a low balance towards end of the month
• Daily reconciliation of bankbook with bank balances
• Conduct weekly and end of month cash count for cashbox with the Finance Assistant.
• Ensure weekly e-filing is done by the Finance Assistants and send originals to Abuja via Maiduguri
• Manage advances, ensuring invoices are received and that they are consistent with the AAH’s procedures
• Prepare detail report for Finance Coordinator on outstanding / prepaid advances
• Prepare EFCC reports, WHT, and all other statutory requirements

Objective 2 - Compliance with the purchase procedure:

• Verifying the accuracy of all financial documents before  payment
• Ensuring planned expenses are in line with allocated budget
• Ensuring that current BFU is always respected during requests for payments and postings
• Disseminating information to vendors on transaction procedures of the base and ensuring that the procedures are respected
• Prepare Food Voucher Vendors clearance through REDROSE Platform and document same
• Send Food Voucher Vendors summary to Abuja for approval on the REDROSE before payment.

Objective 3 - Budget maintenance, Cash Forecast and Cash Flow:

• Restoring monthly consolidated accountancy to the SAGA
• Uploading excel books (bank, safe and cashbox) to the SAGA
• Perform monthly SAGA accountancy closure, ensuring the correctness of posing to account codes, budget lines, descriptions and split numbering are correct and accurate
• Clearing red entries during accountancy closure
• Sending SAGA provisional writing to Abuja for consolidation

Objective 4 - Team Management:

• Disseminating information on accounting procedures of the base and ensuring that the procedures are respected
• Attending to auditors in respect of activity, documentations and postings
• Training and supervising Finance Assistants in the base
• Perform 10 minutes monthly conversation, 3 months /end of probation performance appraisal and annual / end of contract appraisal for Finance Assistants

Internal & External Relationship
Internal:

• Finance and Log team-exchange of information, collaboration and coordination.

External:

• Interaction with suppliers, banking and financial institution, tax offices and other national authorities or institutions with which ACTION AGAINST HUNGER has working relationships for administrative and financial needs at the base level. Liaison and information exchange when required.

Position Requirement
Qualification:

• B.Sc. Accounting, Bachelor level degree in Management, Finance, or related field; MBA or similar higher degree a plus

Skills and Experience
Essential:

• 2+ years of experience in one or more of the following areas: Administration, Finance.
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
• Champion of ACF Charter values of Professionalism, Transparency, Neutrality, Access to Victims and Non-Discrimination

Preferred:

• Previous ACF experience or previous INGO experience
• Experience with donor-funded programs
• Experience supervising others

Minimum Basic Salary
NGN 236,585 per month