Finance Coordinator at Save The Children

ROLE PURPOSE: 

This position will be responsible for implementing and/or coordinating all financial support functions for the state office and specifically; 

• To provide sound financial management, manage the financial information function, train and manage financial relationships with partners and stakeholders.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Accountabilities

Have essential knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Finance

• The Finance Coordinator coordinates the area office finance activities and will be responsible for financial compliance and PROSAVE focal person for all invoicing related activities.

Payment Review

• Ensure all financial transactions in the state office are appropriately approve, authorise and administer, in line with SC & Donor policies.
• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
• Process all banking activities in the state office, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
•  Responsible for monthly recharges processing (Reversal and re-class) as well as daily matching of transaction on Aggresso

Financial Record

• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
• Ensure adequate safeguarding of all vouchers manually and electronically
• Ensure adequate safeguarding of all financial instruments
• Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja
• Focal person on PROSAVE invoicing and reconciling in the state and Pro-team meetings 

Cash and Budget Management

• Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
• Ensure that the Field Manager receives timely and accurate information to inform activity planning and forecasts. 
• In collaboration with the line manager support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.

Procurement

• Represent Finance at Procurement Committee meeting
• Validate Purchase Vouchers within the Finance Coordinator’s Limit
• Follow up on all outstanding invoices, payments in the field offices

Statutory Regulations

• Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
• Monthly submission of EFCC report to the country Office

Partner Management

• Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (52000)
• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.

Business Partnering

• Conduct state level finance induction for all new staff on finance policies, systems and procedure
• In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.

Audit & Evaluation:

• Assist with the Internal and External audit preparations including putting together relevant documentations for the Audit
• Coordinate all SC awards audits and ensure complete implementation of recommendations and findings
• Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Lead

Safeguarding

• Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.

Professional accountancy qualifications – ACA, ACCA, CPA, CIMA, CNA

QUALIFICATIONS 

MANDATORY:

• HND/BSc./MBA in accountancy 
• Minimum 5 years’ experience in INGO
• Proficient in computer skills with an excellent working knowledge of Excel.
• Perfect understanding of Nigerian tax laws and other compliance regulations

DESIRABLE:

• Experience working in a multi donor environment is considered a very strong advantage
• Financial Analysis and Reporting skills
• Audit or tax consultancy experience 
• Knowledge of Agresso FMS