Finance Assistant (Temporary) at International NGO Safety Organisation (INSO)

Job Summary

The responsibilities of this position will be to support the Finance Manager in carrying out the day-to-day responsibilities including payment expenses, asset reconciliation, tax and payroll as well as maintaining the bookkeeping entries and filing accounting documents. The Finance Assistant works under the supervision of the Finance Manager in collaboration with the Finance Team.

Major Responsibilities:

• Reconciling finance records with the assets register.
• Assist to maintain a secure filing system of the financial documentation. Perform the translation, photocopy, and scanning works of the Finance department.
• Assists to ensure valid supporting documents are attached before cash and bank payment are done.
• Assist with timely payments. Ensure before payment the completeness of supporting documents in all respects. Prepare cheques and bank wire transfer slips and remit for signatures.
• Photocopy the proof of payment and file them with invoices in chronological order. Deal with local banks. Submit and collect documents from local banks.
• Prepares payment transfer instruction for Bank payment when required.
• Reconciles advances, when necessary, with support from the accountant.
• Assists in ensuring proper filing of accounting documentation.

Mandatory Qualifications:

• A university degree or advanced certificate or equivalent in Accounting or Finance is required
• Advance M/S Excel experience- SUM IFs, Pivot Tables, LOOK UP functions etc.
• NGO experience is preferred.
• Accounting skills and experience in general ledger, journal entries, cash/bank management
• Excellent oral and written English Language

Key Personal Competencies

• Attention to detail
• Excellent analytic skills
• Creativity and proactive attitude
• Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment
• High level of confidentiality and integrity
• Strong organizational skills, ability to handle multiple priorities in an autonomous manner
• Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline