Finance Assistant at Save The Children

ROLE PURPOSE: 

As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO Programme.

He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly

KEY AREAS OF ACCOUNTABILITY:

Financial Transaction Processing:

• Raise cheques approved by relevant budget holders/
• Finance and taking them to approved signatories for signing
• Perform monthly Bank Reconciliation
• Perform bank related activities; picking up monthly bank statements
• Support in the payments of participants and other beneficiaries. 
• Requesting and Collection of Finance unit office stationery and consumables from the Admin office for day to day business activities.
• Reconciling and matching of transactions on the system on weekly basis
• Maintain custody of the office petty cash fund and make daily cash payments of approved transactions
• Daily update and maintenance of manual cash book (GLACOS)
• Conduct weekly and month end cash counts

Archiving of Financial Document:

• Ensure all payment and journal vouchers are electronically archived on monthly basis
• Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log 
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• S2P/Accounts Payable Role:

Cashier

• Bi-weekly payment run
• Support in the payments of participants and other beneficiaries. 
• Processing of partner payments

Other Supports:

• Support during audits to retrieve selected samples a week before the commencement of any audit exercise
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Support in the verification of all assets 
• Assist during audit to retrieve all relevant documents for audit exercise
• Any other duties as assigned by the supervisor or line manager

Safeguarding

• Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard

Working Contacts

• Internal:   All budget-holders, field offices and other staff members
• External:  Auditors, Bank, Government bodies, regulatory agencies

SKILLS & EXPERIENCE

Essential:

• A HND/BSc in Accounting or any other related course
• Good knowledge of Microsoft Excel
• Ability to work under pressure
• Ability to work within a multicultural and multi-religious settings