Finance Assistant at Project Hope

• The Finance Assistant will work under the supervision of the Finance and Grants Manager to ensure compliance with all regulations, grant specific requirements, reporting mechanisms, and Project HOPE policies and procedures.
• S/he is responsible for oversight and ensuring compliance and development of all financial and accounting activities for the project as well as HR responsibilities as assigned. 
• S/he ensures availability of financial resources for local payments of the team, review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
• Ensure the accuracy of financial transactions on the project using Quickbooks, and meet the financial reporting requirement including preparation, submission for review from HQ and final submission to donor within the deadline. 

ESSENTIAL RESPONSIBILITIES  

Accounting and Finance Management  

• Ensure compliance with the organization and donor regulations and procedures, establishing finance and supporting function policies, systems, and procedures, and directing or performing their development, documentation, and implementation. 
• Responsible for initiating payments for financial transactions. 
•  Ensure accuracy of all financial documents from trainings, meetings, and workshops.
• Ensure all financial documents are properly filed (hard copy and e-copy).
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control overpayments. 
• Suggest formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes.  
• Manage the finance activities of the project to meet the financial reporting requirements of field and senior management team, ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports.  

Working Relationships  

• Maintain frequent communication with Finance and Grants Manager, Senior Program Officer (Operations) to ensure finance activities and objectives are communicated.  
• Work with direct line manager, senior management, and field teams to ensure the coordination of programs are within budgeted targets.  
• Attend coordination meetings which are relevant to country activities. 
• Interface with national government and relevant agencies to ensure compliance with varying government regulations.  

  Representation  

• Participate in donor meetings and communicate relevant information to Project Manager and Nigeria Country Representative and/or HQ (where delegated)
• Ensure maximum visibility of the agency among the NGO community.  

Qualifications:  

• Master’s degree in Finance, Accounting, Social Sciences, Business Administration and/or in a relevant field of study. 
• Preferably has a Master’s degree. 
• Prior Grant Management training/experience. 

Experience  

• Minimum of five (5) years of managerial experience in a non-profit organization or equivalent experience, training, and education  
• Extensive experience in the administrative and financial management of overseas programs at the management level  
• Extensive experience in working with computerized accounting systems. 
• Comprehensive knowledge and working experience with BMGF, USAID, World Bank, EU, DfID and other donors preferred.
• Experience in developing and managing procurement and logistical procedures and policies.  

OTHER ESSENTIAL REQUIREMENTS  

Prevention of Sexual Exploitation and Abuse  

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Project HOPE and among beneficiaries served by Project HOPE Compliance & Ethics  
• Promote and encourage a culture of compliance and ethics throughout Project HOPE.  
• As applicable to the position, maintain a clear understanding of Project HOPE' and donor compliance and ethics standards and adhere to those standards.  
• Conduct work with the highest level of integrity  

Competency  

• Strong writing and presentation skills  
• Proven capabilities in leadership  
• Strong negotiation, interpersonal and organization skills  
• Ability to read, writes, analyze, and interpret, technical and non-technical in the English language.  

 PHYSICAL DEMANDS AND WORK ENVIRONMENT 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.  
• Travel for extended periods by air and other modes of transportation.  
• Must be mobile in an office environment and able to use standard office equipment and must be able to communicate in verbal and written form.  
• Typical office environment with exposure to a minimal noise level.