Finance Assistant at Premiere Urgence Internationale (PUI)

General Objective

• The Finance assistant will have to assist Finance Officer/Manager in all the activities related to finance and cash management.

Responsibilities and Tasks
Treasury & Cash Follow-up

• Manage the cashbox and ensure the safe keeping of cashbox
• Process receipts and invoices for cash payments
• Do daily physical inventory of the cashbox with the Finance Officer
• Ensure the daily worker payments
• Prepare and follow up the pay-outs and cash advances, within established guidelines
• Guarantee security of the cashbox and confidentiality of information.

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
• Assist in the preparation for the external audit visits (donor and coordination visits).

Archiving Finance record:

• Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
• Manage the physical archival of Finance files as per the archiving process at the base level.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.
• The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Priorities of the Department:

• Be responsible of all cash payments and relevant protocols related to the base
• Ensure the accountancy hard copies quality
• Scanning of all finance documents
• Ensure that the cash security procedures are implemented and respected.

Qualifications & Required Skills

Mandatory requirements:

• Language skills: Fluent in Hausa and English, Kanuri is appreciated
• Education degree: University Degree in Finance, Accounting, or another relevant degree
• Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
• Knowledge and skills: Good analytical and writing skills
• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel.

Assets:

• Interests
• Strong motivation to help people in need
• Accounting and finance
• Transversal skills
• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure.