Finance Assistant at Premiere Urgence Internationale (PUI)

Based in: Monguno
Contract start date – ASAP
Open to: Nigeria Nationals Only (Male/Female)
Indigenes of Monguno LGA Borno State who are eligible are strongly encouraged to apply.

OVERAL MISSION

General objective
The Finance assistant will have to assist Finance Officer and Base Admin Manager in all the activities related to
finance and cash management.
RESPONSIBILITIES AND TASKS
A. Treasury & Cash Follow-up

• Manage the cashbox and ensure the safe keeping of cashbox
• Process receipts and invoices for cash payments
• Do daily physical inventory of the cashbox with the Finance Officer
• Ensure the daily worker payments
• Prepare and follow up the pay-outs and cash advances, within established guidelines
• Guarantee security of the cashbox and confidentiality of information

B. Finance & Accounting Management

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record cash expenses in the excel books on a daily basis, and properly fill in the information needed
• (date, accounting code, project, budget code, etc.)
• Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as
• per the donors’ rules and regulations
• Assist in the preparation for the external audit visits (donor and coordination visits)

C. Archiving Finance record

• Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
• Manage the physical archival of Finance files as per the archiving process at the base level
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the
• project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge

necessary.
PRIORITIES OF THE DEPARTMENT

• Be responsible of all cash payments and relevant protocaols relevant to the base
• Ensure the accountancy of hard copies quality
• Sinance of all finance documents
• Ensure that the cash security procedures are implemented and respected

MANDATORY REQUIREMENTS

• Language skills: Fluent in Hausa and English, intermediate in Kanuri is appreciated
• Education degree: University degree in Finance, Accounting, or another relevant degree
• Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
• Knowledge and skills: Good analytical and writing skills
• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

ASSETS

• Interests
• Strong motivation to help people in need
• Accounting and finance
• Transversal skills
• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the
• organization itself
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure