Finance Assistant at Premiere Urgence Internationale (PUI)

Location: Maiduguri, Borno
Contract Start Date: As Soon As Possible
Contract End Date: 31st July, 2021.

General Objective

• The Finance assistant will have to assist theDeputy Finance Manager in all the activities related to finance and cash management.

Responsibilities and Tasks

• Treasury & Cash Follow-up:
  • Manage the cashbox and ensure the safe keeping of cashbox
  • Process receipts and invoices for cash payments
  • Do daily physical inventory of the cashbox with the Finance Officer
  • Ensure the daily worker payments
  • Prepare and follow up the pay-outs and cash advances,within established guidelines
  • Guarantee security of the cashbox andconfidentiality of information
• Finance & Accounting Management:
  • Check,  before  recording  any  entry,  that  the  invoices  are compliant with PUI’s regulations and procedures
  • Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date,accounting code, project, budget code, etc.)
  • Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
  • Assist in the preparation for the external audit visits (donor and coordination visits)
• Archiving Finance Record:
  • Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
  • Manage the physical archival of Finance files as per the archiving process at the base level.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department:

• Be responsible of all cash payments and relevant protocols related to the base.
• Ensure the accountancy hard copies quality.
• Scanning of all finance documents.
• Ensure that the cash security procedures are implemented and respected

Mandatory Requirements

• Language skills: Fluent in Hausa and English, Kanuri is appreciated.
• Education Degree: University Degree in Finance, Accounting, or another relevant degree.
• Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies).
• Knowledge and Skills: Good analytical and writing skills.
• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel.

Assets

Interests:

• Strong motivation to help people in need
• Accounting and Finance.

Transversal Skills:

• Well organized.
• Ability to take initiative to deal with difficulties encountered in daily work.
• Ability  to  adapt  or  change  priorities  according  to  the  changing  situation within  a  mission  or  the organization itself.
• Autonomy, neutrality, hard worker.
• Able to manage stress and pressure.