Finance Assistant- Internal Only at International Rescue Committee (IRC)

Job Overview/Summary

The Finance Assistant reports to the Finance Officer in Abuja, the FCT. She/he supports the Finance Officer in managing all aspects of day-to-day operations of accounting department in the Abuja office, He/she will assist in the implementation of Finance policies, procedures and systems and Ensure compliance with IRC procedures and guidelines.

Major Responsibilities

• Assist with making payments to suppliers, contractors and program staff based on approved documents and in line with authority delineation.
• Ensure scrutiny of the entire bill for accuracy and receipt of goods before process for payment.
• Be responsible for documentation, preparation of cash disbursement voucher for all cash transactions related to the station office.
• Ensure all transactions are in compliance with IRC accounting policy, Donor restriction and generally accepted accounting principles.
• Maintain confidentiality of all financial and other job-related information.
• Prepare and process day to day financial transactions and implement internal control procedures in keeping with IRC policies and procedures.
• Assist in the collection of financial needs for the office each week
• Ensure proper documentation and filing of all financial documents.
• Process tax filing Tax-Promax. 
• Submits mandates to the bank for processing.
• Perform other duties as may be assigned by your supervisor

Finance/Budgeting

• Act at all times in accordance with local law and standards of accounting practice.
• Review budget with the aim of gaining a clear understanding of budget guidelines and instructions
• Review funding allocations to enable proper guidance to programs and proper coding.
• Produce monthly and quarterly reports to be reviewed by your supervisor.

• Required for all positions with supervisory responsibility, if special considerations are needed (e.g. remote management), make this additive to the base language here.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures, and communicates through word and example a high standard of compliance with all applicable policies and regulations.

Key Working Relationships

Position Reports to:  Finance Officer

Indirect/Technical Reporting: Finance Coordinator

Position directly Supervises: None

Key Internal Contacts: All Sector

Country Program: 

Region/Global:

Key External Contacts:  Tax Authorities, Banks, Pension fund managers, Insurance Companies etc.

Qualifications

• Education: Diploma in Accounts or bachelor’s degree in accounting from recognized College/Institutions.
• Work Experience: A minimum of two (2) years of accounting experience. Computer literate with significant knowledge/experience in excel
• Demonstrated Technical Skills:
• Able to work in a high-pressure situation,
• Ability to independently organize work, prioritize task and manage time.
• Strong inter-personal skills, able to coach and support others
• Self-motivated, honest, highly responsible and punctual
• Excellent verbal and written communication skills, fluent in written and spoken English.