Finance Assistant at CIG Motor Ltd

Job Summary:

• The Finance Assistant will play a critical role in supporting the financial operations of a fast-paced automobile company.
• This position involves managing and reviewing financial records, processing invoices, overseeing accounts receivable, and ensuring accurate tracking of vehicle inventory.
• The ideal candidate should have more than three years of experience in finance or accounting, be proficient in office software, and have a keen eye for detail.

Key Responsibilities:

Delivery Process Review and Invoice Management

• Review and track the delivery process on the system to ensure all financial transactions align with company procedures.
• Generate, issue, and reconcile sales invoices promptly and accurately to maintain an up-to-date financial record.
• Verify delivery-related documents against system records and correct discrepancies as needed.
• Ensure that invoices reflect the correct pricing, taxes, and delivery details.

Daily Income and Collection Registration

• Record daily income and payment collections, ensuring all transactions are documented accurately and in real-time.
• Monitor and reconcile cash inflows, ensuring alignment with financial reports and sales records.
• Prepare and submit daily financial summaries to management for review.

Accounts Receivable and Tax Invoice Management

• Maintain and update accounts receivable records, ensuring timely follow-up on outstanding payments.
• Collect and process tax invoices, ensuring compliance with local tax regulations.
• Reconcile customer accounts regularly to identify and resolve discrepancies.
• Collaborate with the sales and finance teams to track payment timelines and reduce overdue receivables.

Vehicle and Spare Key Inventory Supervision

• Oversee and maintain accurate records of complete vehicle inventory and associated spare keys.
• Ensure all vehicle deliveries are properly logged, including vehicle identification numbers (VIN) and customer details.
• Conduct periodic inventory audits to confirm physical stock aligns with system records.
• Collaborate with logistics and sales teams to monitor vehicle movement and stock updates.

Administrative and Support Tasks

• Assist senior finance personnel with preparing financial reports, documentation, and other administrative duties.
• Support month-end and year-end closing processes, ensuring accurate reporting and reconciliation.
• Provide assistance during audits by organizing and preparing required documentation.
• Perform other related duties as assigned by supervisors to ensure smooth financial operations.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 3 years of experience in a finance or accounting role, preferably in a fast-paced industry.
• Proficiency in MS Office (Excel, Word, Outlook) and familiarity with financial software systems.
• Strong understanding of accounts receivable, invoicing processes, and inventory management.
• Excellent attention to detail, organizational skills, and ability to manage multiple tasks under tight deadlines.
• Ability to interpret and apply tax regulations and financial compliance standards.
• Effective communication skills for liaising with internal teams and external partners.
• Experience in the automobile industry or a similar fast-moving environment.
• Knowledge of ERP systems for financial tracking and reporting.
• Ability to identify process improvements and contribute to financial efficiency.