Finance and Compliance officer at Green Concern for Development

Accountabilities:

• Support budget preparation and budgetary control for the effective implementation of financial plans. To do this, the role will:
• Prepare the assigned project’s annual budget
• Monitor the project’s budgets to ensure spending as per plan to avoid over/under spending.
• Support in the preparation of the quarterly Projects budget.

Finance:

• Take lead and oversee day-to-day program cash flow management and maintenance of bank accounts related to projects managed.
• Review and track all project payments to ensure accuracy and proper coding of invoices and entering into the accounting software.
• Manage office petty cash, and day-to-day small expenditures; Ensure timely reimbursements and accurate log records.
• Ensure proper and complete financial record-keeping (receipts, contracts, backups) using QuickBooks system.
• Manage procurement, upkeep and tracking of project assets, including proper documentation of the procurement process through Requisition Forms, Selection Memos, and Purchase Orders.
• Ensure accurate financial, procurement and administrative record keeping across projects in GREENCODE.
• Develop and submit timely and accurate financial program reports and cash requests to the National Coordinator; Provide updates to National Coordinator regarding any financial and/or administrative requests or discrepancies.
• Take lead in preparing and presenting to the National Coordinator weekly, monthly quarterly, project mid-term, end-term and year-end financial reports as needed.
• Ensure all project payments and operations adhere to Nigerian fiscal and statutory laws; Ensure compliance with GREENCODE and donor financial and HR policies and procedures.
• Perform monthly reconciliation of the general ledger accounts.
• Oversee employee payroll processing, to include payment and tracking; Payroll will be submitted to the National Coordinator for final approval.
• Liaise with partner organizations on financial issues, as necessary.
• Prepare GREENCODE books for both internal and external auditors.
• Take lead to ensure GREENCODE’s internal control systems are strengthen and sustain.
• Liaise with bank and ensure timely submission of reconciliation reports.
• Take lead in managing standard accounting and spreadsheet software, including Microsoft Excel; Knowledge of QuickBooks very compulsory.
• Supervise other Finance and Admin staff in the unit.

Compliance:

• Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:
• Ensure payments made are as per GREENCODE approved policies, procedures, and that of the donor rules and regulations.
• Review the finance sections of purchase requisitions, advance requests, liquidations, and purchase orders for financial conformity with respect to the project.
• Support the review of project payments issued before sign off by GREENCODE Authorised Managers.
• Prepare project’s financial audit action list after each audit and ensure compliance.
• Ensure all expected costs are timely and accurately recovered from the project.
• Assist in monitoring mitigation measures to be implemented by the Country Program.
• Assist in the implementation of prevention strategies to promote a culture of ethical and compliant behaviors across all project areas.
• Assist in promoting a culture of reporting on ethics and compliance concerns and partners responsiveness.

Administration:

• Maintain complete and up-to-date confidential personnel files shared with finance.
• Supervise finance interns and ensure capacity building and training
• Other duties or tasks as required.

Desired Skills and Experience

• Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
• Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.