Finance and Administrative Officer at Palladium Group

Purpose of Position

• We are currently recruiting a Finance and Administrative Officer to work for the USG-funded Data.Fi project.
• This person will be based in Abuja, Nigeria with some travel outside Abuja expected.
• The position will assist the project with activities related to finance and administration and logistics.
•  The position will support the Data.Fi activity and report to the Data.Fi Finance Manager.

Primary Duties and Responsibilities

Payroll Management:

• Coordinate and process monthly statutory deductions for payroll.
• Maintain accurate payroll records by collecting, calculating, and entering data.
• Collaborate with the Finance Manager to ensure timely and accurate payroll implementation, maintain updated staffing financial information and conduct regular reviews.

Financial Administration:

• Ensure timely payments to staff, consultants, and vendors.
• Maintain complete, accurate, and timely financial records; prepare and submit monthly financial reports as directed by the Country Director or Finance Manager.
• File supporting documents appropriately in both hard and soft copies.
• Verify that all field vouchers are accurate, properly supported, and coded according to the chart of accounts and project charge codes.
• Negotiate, administer, and ensure compliance with agreements, including contracts, grants, cooperative agreements, purchase orders, and task orders.
• Confirm that all purchases have the necessary authorizations prior to execution.
• Maintains the asset register by tracking assets movements and conducting regular inventory updates.

Event and Logistics Coordination:

• Assist with planning and organizing events, including venue selection, accommodation, transportation, and per diem arrangements.
• Provide logistics and travel support for program staff, including tracking domestic and international travel and preparing monthly travel log reports.
• Assist in scheduling vehicle use and maintaining transport request records.
• Coordinate with local vendors to obtain quotations, manage invoicing, and process payments for service providers.

Program Support:

• Assist in developing activity budgets for project-related activities.
• Prepare training materials and meeting documents, including printing, binding, organizing files,
• and recording meeting minutes.
• Maintain financial, procurement, and attendance records for all meetings and workshops.

Other Duties:

• Perform additional responsibilities as assigned by the Country Director or Finance Manager.

Required Qualifications

• Bachelor’s degree in accounting, finance, business administration or related field with at least 5 years of relevant experience, A Master’s degree in a related field would be an advantage
• Familiarity with USG funded projects and/or experience working on an international development project
• Strong proficiency with Microsoft Office Suite applications
• Keen attention to detail.
• Strong English (written and oral) communication skills.