Finance and Admin. Intern at Management Sciences For Health - MSH

Reference No.: 13-11021
Reports To: Finance and Admin. Manager
Grade: Intern
Project/Program: A559 - Nigeria GF Malaria
Dept/Unit: PDGGEN - Program Delivery Group

Overview

• The Finance & Admin Intern will assist in providing Finance & logistical support and coordinating programmatic information for the Global Fund Malaria project activities.
• S/he will assist the Finance & Admin team in ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.
• The Intern is aware of, and adheres to, MSH’s procurement integrity standards in all activities.

 
Specific Responsibilities

• Prepare payment vouchers
• Process payment of expenses, including per diem, DSA and transport to participants during activities in the field
• Prepare deposit slips for cash to be deposited into the bank account.
• Maintain accounting files
• Manage the Asset and inventory data base in the field office
• Support logistic for travels and activities
• Track and following up on outstanding advances and ensure timely reconciliation.
•  Assist in gathering/photocopying of documentations for monthly payment to volunteers
• Assist in providing support during seminars, workshops, etc.
• Assist in checking and filling stores requisition
• Assist in ensuring routine servicing of equipment as and when due and keeping maintenance log
• Manage remittances of statutory checks to Banks/Statutory Authority (PAYE & WHT).
• Assist in periodic verification of physical inventory
• Prepare monthly Finance and Admin reports.
• Receipt of orders into the store
• Post Internal Requisitions Delivery Notes (DN)
• Assist in receiving items from vendors and update stock cards where applicable
• S/he also support services such as spiral binding and photocopying
• Ensure the office facility is properly maintained for good work environment
• Any other financial and Admin duties as assigned by the supervisor

Qualifications and Experience

• University Degree in Accounting or Higher National Degree (HND) in Finance/Accounting
• Minimum of 1 year experience in finance and Admin position
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks)