Finance and Admin Coordinator at British American Tobacco

Key Responsibilities:

• Develop and propose procure-to-pay initiatives and ensure cost-effective solutions to meet the Foundation’s requirements.
• Maintain the Foundation’s budget to ensure that resources are used in the most effective and efficient manner.
• Evaluate and analyze financial outcomes to ensure that results are achieved cost-effectively.
• Prepare the annual financial statements of the Foundation to be reported to key stakeholders.
• Stakeholder management and engagement in the preparation of monthly financial management reports for BATN Foundation (Income and Expenditure Statement, Cash Flow Statement, and Balance Sheet) with key commentaries.
• Provide feedback on the effectiveness and efficiency of financial management during the implementation of development programs.
• Continually develop and implement programs and solutions to improve the financial management of the Foundation for a more professional and efficient approach.
• Accounts Payable management to track payments of transactions.
• Coordinate the quality management system for the Foundation.
• Lead the Records Management Coordination for the Foundation, ensuring records are kept in line with BAT Records Management guidelines.

Administrative Responsibilities:

• Manage the work schedule (calendars, visits, and work plans) for the General Manager.
• Prepare and develop memos and other evidential documentation.
• Coordinate weekly meetings and engagements for the Foundation.
• Provide administrative support to the project manager and team.
• Support in the deployment of RFPs and other relevant documentation to procurement.

Required Knowledge, Skills & Experience

• Educational Background:
  • Minimum of a First Degree or equivalent in Accounting or a related field.
• Professional Experience:
  • Minimum of 2 years’ experience within the Finance Function.
  • Expertise in bookkeeping, financial analysis, and reporting.
• Technical Skills:
  • Financial and administrative expertise.
  • Proficiency in computer applications (Excel fluency is essential).
• Soft Skills:
  • Good communication skills.
  • Strong interpersonal skills.
  • Resource management capabilities.